Appleyard Lees IP LLP

Senior IP Records Administrator

Appleyard Lees IP LLP

full-time

Posted on:

Location Type: Hybrid

Location: Cambridge • United Kingdom

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Job Level

Senior

About the role

  • Ensuring the internal deadline docketing system is consistently up to date, proactively flagging errors, and generating monthly completion deadline reports as required
  • Dealing with incoming official correspondence, drafting reporting emails for various official communications as well as correspondence to local teams
  • Running regular completion deadline reports, as well as checking expiry and case closure reports
  • Supporting the organisation and maintenance of original document storage, including responding to team and client requests for document or grant certificate retrieval
  • Assisting with the monitoring and processing of team inboxes, as well as assignment and recordal requests as needed
  • Contributing to the creation, maintenance, and improvement of team process guides, and providing training and guidance to Records Administrators
  • Collaborating closely with the Records Manager and Paralegal and providing cover for the Administrator role when needed

Requirements

  • Proven experience within an Intellectual Property firm
  • Exceptional attention to detail, with a diligent and self-motivated approach
  • A fantastic communicator at all levels
  • Strong IT Literacy, with database management knowledge
  • Excellent organisational and prioritisation skills, with the ability to work well under pressure
  • CIPA / CITMA qualification desirable, but not essential
  • The ability to work well independently as well as within a team
Benefits
  • 34 hour working week, Monday - Friday
  • Agile working
  • A supportive and friendly place to work and learn
  • Annual salary review
  • 25 days annual leave + bank holidays
  • Holiday Purchase Scheme
  • Salary Exchange
  • Life assurance
  • Healthcare Cash Plan & Wellbeing App
  • Group Income Protection
  • Long Service Milestones
  • Social outings
  • Vouchers on Christmas, Birthdays and Special Occasions
  • Charity events

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
database managementreport generationdocument storage managementprocess improvementemail drafting
Soft skills
attention to detailcommunicationorganisational skillsprioritisationself-motivationteamworkindependence
Certifications
CIPACITMA