Manage full-cycle accounts payable, including invoice receipt, coding, verification, and posting.
Process high-volume invoices accurately and within established timelines.
Review and reconcile vendor statements; investigate and resolve discrepancies.
Prepare and support weekly payment runs (ACH, wire, check) in accordance with approval workflows.
Ensure proper documentation and audit trail for all transactions.
Serve as a primary point of contact for vendors, ensuring timely and professional communication.
Maintain accurate vendor records, including W-9s and banking information.
Support vendor onboarding and ensure compliance with internal policies.
Resolve vendor inquiries and payment issues with urgency and accuracy.
Assist with month-end close activities, including accruals and expense recognition.
Reconcile AP subledger to the general ledger and resolve variances.
Prepare AP aging reports, payment analysis, and other reporting for leadership.
Support financial reporting accuracy and data integrity within ERP systems.
Ensure adherence to internal controls, company policies, and audit requirements.
Maintain compliance with 1099 reporting and applicable tax regulations.
Support internal and external audits by providing documentation and explanations.
Identify and mitigate risks related to AP processes and transactions.
Identify opportunities to streamline AP processes and improve efficiency.
Support implementation and optimization of AP systems and automation tools.
Provide guidance and support to AP Specialists and clerks.
Assist with training and onboarding of new team members.

Requirements

5–7+ years of progressive accounts payable experience, including full-cycle AP.
2+ years in a senior or lead role supporting AP operations.
Strong understanding of GAAP and accounts payable best practices.
Experience in high-volume or multi-entity environments.
Proficiency with ERP/accounting systems (e.g., SAP, Oracle, NetSuite, Workday).
Advanced Microsoft Excel skills (pivot tables, lookups, data analysis).
Strong attention to detail, organization, and accuracy.
Ability to manage multiple priorities in a deadline-driven environment.
Strong communication and interpersonal skills.
High level of integrity and ability to handle confidential information.
Valid driver’s license required; must be able to operate a company or personal vehicle for business purposes and meet all applicable company and client screening requirements based on job duties (e.g., motor vehicle record, background check, drug testing, or other applicable screenings).

Benefits

Health & Wellness including Medical, Dental, Vision, HSA & FSA
401(k) Retirement Plan Match Contribution
PTO & Holiday Pay
Paid Travel Expenses (when applicable)
Career Advancement Opportunities

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

full-cycle accounts payableinvoice codingvendor reconciliationpayment processingGAAPERP systemsMicrosoft Exceldata analysisaccrualsexpense recognition

Soft Skills

attention to detailorganizationaccuracycommunicationinterpersonal skillsintegrityability to manage multiple prioritiestrainingsupportproblem-solving