Anova

Legal Operations Coordinator

Anova

full-time

Posted on:

Location Type: Remote

Location: New York • United States

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About the role

  • Establish and maintain governance protocols for PandaDoc and Salesforce usage
  • Lead centralized document storage consolidation project
  • Organize and maintain contract folders and filing systems
  • Serve as system administrator for PandaDoc and other legal management tools
  • Develop and implement systematic workflows for legal request intake and routing
  • Own and manage the legal mailbox
  • Act as primary point of contact for trademark and patent attorneys
  • Maintain comprehensive IP tracking systems for trademark and patent renewals
  • File and organize all IP-related documentation including patent applications and assignments
  • Serve as point of contact for external parties in legal matters
  • Maintain legal matter tracking files and case management documentation
  • Assist with maintenance of country-specific terms of service
  • Support implementation of standardized contract terms across customer base
  • Act as liaison to external counsel and filter communications as appropriate
  • Support ad-hoc legal projects and research as needed

Requirements

  • 5 years of experience as a legal assistant, paralegal, or in a similar legal operations role
  • Prior experience in a corporate legal department or law firm environment
  • Paralegal certificate or legal studies coursework
  • Demonstrated experience with contract lifecycle management and document organization systems
  • Strong working knowledge of legal management software (e.g., PandaDoc), Salesforce, and Microsoft Office Suite
  • Excellent written and verbal communication skills with ability to interface professionally with external counsel, opposing parties, and internal stakeholders
  • Exceptional attention to detail with ability to manage multiple priorities, deadlines, and filing systems
  • Self-starter with ability to develop and implement processes and workflows independently
  • High degree of professionalism and ability to handle confidential information
  • Proven ability to work cross-functionally and train others on new systems and processes
Benefits
  • Competitive compensation and reward strategies
  • Opportunities for growth and advancement
  • Health and finance support
  • Recognition and reward programs
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
contract lifecycle managementdocument organization systemsIP tracking systemslegal request intake workflowscase management documentationfiling systemsprocess developmentworkflow implementationconfidential information handlinglegal documentation management
Soft Skills
written communicationverbal communicationattention to detailtime managementself-starterprofessionalismcross-functional collaborationtraining othersability to manage multiple prioritiesinterface professionally
Certifications
paralegal certificatelegal studies coursework