Animal Humane Society

Recruitment

• The Talent Acquisition Specialist plays a critical role in attracting, sourcing, and hiring exceptional talent to advance Animal Humane Society’s mission of engaging the hearts, hands, and minds of the community to help animals.
• Manage the full recruitment cycle including job postings, sourcing, screening, interviewing, and offer negotiation.
• Develop and implement creative sourcing strategies to attract diverse talent pools.
• Partner with hiring managers to understand staffing needs and provide guidance on best practices for selection and onboarding.
• Leverage job boards and digital recruitment tools (such as LinkedIn, Indeed, and more) and optimize utilizing them to most effectively advertise and attract candidates to AHS roles.
• Build and maintain strong candidate pipelines for current and future openings.
• Ensure all recruitment activities comply with employment laws and AHS policies.
• Collaborate with the People & Culture team to align hiring practices with organizational strategies and workforce planning.
• Deliver an engaging and inclusive candidate experience that reflects AHS’s values and culture.
• Negotiate offers and facilitate smooth transitions from candidate to employee.
• Track recruitment metrics and provide insights to improve processes and outcomes.
• Represent AHS at career fairs, networking events, and community outreach initiatives to promote employer brand.

Talent Acquisition Specialist

Bookkeeper

• Process timely and accurate biweekly payrolls by managing payroll data including new hires, terminations, and pay/benefit changes, reviewing timecards, and calculating wages.
• Process supplemental and off-cycle payrolls such as bonuses, corrections, and separations.
• Maintain current documented procedures for payroll activities.
• Maintain and update employee records, including tax information and other payroll-related data.
• Monitor payroll inbox, respond to inquiries and resolve issues related to timecards and payroll.
• Ensure compliance with federal, state, and local payroll laws and regulations, including taxes and withholdings.
• Manage 401(k) activities and interact with 401(k) provider to ensure proper handling of employee payroll contributions, loan repayments, and contribution changes.
• Recommend and implement efficiencies to improve payroll processing and employee satisfaction.
• Identify and implement process modifications based on changes in rules, regulations, and emerging issues and trends.
• Research and assist in reconciling vendor statements.
• Support internal and external audits and preparation of work papers.
• Respond to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries.
• Ensure the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.
• Perform audits of benefits-related data.
• Distribute all benefits enrollment materials and determine eligibility.
• Assist with the open enrollment process.
• Enroll employees with carriers and process life status changes.
• Assist employees regarding benefits claim issues and plan changes.
• Respond to 401(k) inquiries from managers and employees relating to enrollments, plan changes and contribution amounts. Manage the annual catch-up contribution enrollment.
• Coordinate workers’ compensation claims with third-party administrator. Follow up on claims.
• Process and administer all leave-of-absence requests and disability paperwork, including but not limited to FMLA, PFML, Parental, disability, bereavement and unpaid.
• Effectively interpret and ensure compliance with FMLA and ADA implications as they relate to leaves of absences/disabilities.
• Administer COBRA.
• Administer the tuition reimbursement program.
• Provide necessary reports for allocation/billing charges.
• Communicate in a positive and professional manner with all internal and external stakeholders.
• Promote the values of diversity, equity, and inclusion (DEI) ensuring that Animal Humane Society is an inclusive and welcoming environment for all staff, volunteers and community members.
• Utilize HRIS software for payroll operations, accurate record keeping and generating reports.
• Maintain vendor portals for accurate benefit enrollment, record keeping, invoice tracking and payments and procuring necessary reports and data.
• Monitor AHS email and other messaging software.
• Other duties as assigned.

Payroll & Total Rewards Specialist

People Operations

• Lead, coach, and develop P&C team members to build capability, accountability, and alignment with organizational priorities.
• Provide leadership strategic direction for Talent Acquisition and Business Partner/Generalist functions, with direct management responsibility for P&C team members in Talent Acquisition and Business Partner roles, as well as ownership over the results of their functions.
• Cultivate a high-performing, inclusive team culture through regular coaching, development planning, and performance feedback.
• Empower P&C staff to operate as consultative partners to leaders, fostering confidence and consistency in people practices while ensuring delivery of proactive, business-aligned P&C support.
• Partner with leaders to address complex people matters, including performance management, accommodations, investigations, and terminations, ensuring fair, consistent, and compliant outcomes.
• Lead or oversee workplace investigations, synthesizing findings into actionable insights that strengthen culture and mitigate risk.
• Act as a thought partner to senior leadership, providing data-informed recommendations on structure, talent, and culture initiatives.
• Steward responsible resource management by monitoring P&C budgets, reporting on key financial metrics, and identifying cost efficiencies.
• Monitor employment legislation and proactively adjust P&C policies, programs, and practices to maintain compliance and mitigate risk.
• Serve as a culture champion by modeling AHS values in all communications and interactions.
• Partner with leaders to embed diversity, equity, inclusion, and belonging principles throughout talent processes and daily operations.
• Support transparent, timely, and mission-aligned communication strategies that strengthen trust and engagement across all levels of the organization.
• Foster a feedback-rich culture by equipping leaders with communication tools that enhance psychological safety and collaboration.
• Coach hiring managers on inclusive, effective selection practices that reinforce organizational values and reduce bias.
• Manage P&C employees in Talent Acquisition roles and own the success of AHS’ Talent Acquisition function
• Partner with senior leaders to translate organizational goals into workforce strategies that ensure capacity, capability, and culture alignment.
• Lead the development and execution of recruitment strategies that build diverse, mission-aligned talent pipelines.
• Support succession planning and internal mobility efforts that strengthen organizational continuity and leadership readiness.
• Collaborate with AHS leaders on workforce planning, forecasting, and organizational design recommendations.
• Leverage HRIS systems expertise to optimize workflows, cultivate data-driven, actionable insights.
• Optimize the systems, tools, and technology of people operations across the enterprise.
• Remain informed of advancements in Human Resources technology, best practices, industry trends, and anticipated developments to drive innovation and continuous improvement of people operations.
• Leverage automated, ongoing reporting on key performance indicators, with data-driven storytelling to convey clear, actionable insights and drive organizational action toward successful outcomes.
• Monitor AHS email and other messaging software.
• Position is required to work onsite at least two days per week, and it is eligible to work remotely based upon agreement with the role’s manager.
• Regular, predictable attendance, punctuality, and availability to work during operational hours.
• Attend and participate in regular team meetings and 1:1 meetings with direct leader.
• May be required to work at a different site based on department needs.
• May be required to attend occasional off-site meetings and events.
• Engage in mission-related activities as appropriate.
• Primarily office/desk based.
• Adjacent animal shelter areas may be humid, noisy, or odorous.

Talent Acquisition Specialist

Payroll & Total Rewards Specialist

People & Culture Manager