Process invoices received from external subcontractors and vendors daily in collaboration with the rest of the Accounts Payable team, including ensuring all invoices received are valid, coding invoices to the proper project and account, routing to the proper employee for approval, and following up on outstanding/unapproved invoices with internal stakeholders.
Perform regular reconciliation processes at least monthly by receiving and reconciling vendor statements to invoices received and processed to ensure that all payments are valid and made timely to our partners.
Assist with the vendor setup process, including validating vendor tax and bank information, and ensuring accuracy of inputs into the Company’s accounting system.
Lead the annual 1099 reporting process.
Lead the weekly ACH/Check payment process.
Assist the Assistant Controller in ensuring data quality of all related reports, including timely posting of external invoice activity and punctual responses in regard to questions from internal and external customers.
Assist the Assistant Controller in research and payment activities with Project Managers, Project Accountants and Clients (as needed).
Assist the Assistant Controller and Controller with cash forecasting activities.
Assist the General Ledger Accounting team with research payment activity identified during the Bank Reconciliation process.
Assist the Assistant Controller and Controller in month-end and year-end activities (example: audits) as needed.
Assist the Assistant Controller and Controller in other activities as required.

Requirements

At least a two-year associate’s degree in accounting or finance
Preferred Accounting Experience in the A/E/C (Architectural/Engineering/Construction) Industry.
Experience using BST, Deltek and other similar ERP suites.
10+ years of experience within the outgoing cash cycle (accounts payable, treasury/banking)
The ideal candidate will be willing to learn the job role, have a positive attitude, be collaborative with multiple people and personalities, and be flexible to take on new challenges as they arise.
Candidates must have high integrity and personal ethics due to the sensitive nature of the work.

Benefits

Healthcare: Medical, dental, vision, basic life and AD&D insurance
Paid Company and Floating Holidays: 7 paid company and 2 floating holidays annually
Vacation: 2 weeks accrued paid vacation based on length of service. Vacation may vary by level.
Sick and Safe Time: 80 hours annually
Retirement Plan: 401k plan with an employer match

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

accounts payableinvoice processingreconciliationvendor setup1099 reportingACH payment processingcash forecastingdata quality assuranceauditingfinancial reporting

Soft Skills

collaborationflexibilitypositive attitudewillingness to learnintegritypersonal ethicscommunicationproblem-solvingadaptabilityteamwork

Certifications

associate’s degree in accountingassociate’s degree in finance