Executive Assistant – Regulatory Background
Anbre Interiors | Top Interior Designers in Chennai & Luxury Interiors
full-time
Posted on:
Location Type: Remote
Location: South Africa
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Salary
💰 $1,400 per month
About the role
- Provide high-level administrative support to executive leadership, including strategic calendar management, meeting coordination, digital file organization, and leveraging advanced technology tools (Microsoft 365, Teams, document management systems, and virtual meeting platforms) to enhance efficiency, accuracy, executive productivity, and the secure handling of sensitive and confidential information in a remote environment
- Manage and prioritize executive emails, correspondence, and requests with professionalism and attention to detail
- Coordinate virtual meetings, prepare agendas, capture accurate meeting notes, and track follow-up action items
- Prepare, review, edit, and format reports, presentations, proposals, and internal communications
- Assist with running insurance proposals and submitting applications for clients and insurance agents
- Support the insurance application process by following up with clients and agents on required items, documentation, and outstanding requirements
- Conduct and coordinate screening calls as needed and monitor cases to ensure applications progress toward approval and policy issuance
- Track case status, deadlines, and deliverables to ensure timely follow-through and completion
- Serve as a liaison between executive leadership, internal teams, insurance agents, clients, and external partners
- Maintain organized, compliant, and secure digital filing systems and client records
- Assist with project coordination, operational tasks, and special initiatives as assigned
- Anticipate executive and operational needs and proactively identify opportunities to improve workflows, processes, and efficiency
Requirements
- Proven experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or similar role supporting senior or executive leadership
- Strong operations background with the ability to manage workflows, track cases, and support cross-functional processes
- Exceptional attention to detail and strong organizational skills
- Demonstrated ability to handle confidential and sensitive information with discretion and professionalism
- Proficiency with Microsoft 365, Microsoft Teams, Excel, Word, document management systems, and virtual meeting platforms
- Excellent written and verbal communication skills with a professional, pleasant manner
- Ability to multitask, manage competing priorities, and meet deadlines in a remote environment
- Quick learner with the ability to adapt to new systems, processes, and insurance-related workflows
- High level of reliability, professionalism, and sound judgment
- Experience in insurance, long-term care insurance, healthcare, financial services, or other regulated industries (Important)
- Familiarity with insurance proposals, applications, underwriting workflows, or policy issuance processes
- Experience supporting C-level executives in a remote or hybrid environment
- Knowledge of graphic design, SEO, or digital marketing is a plus
Benefits
- Industry: Care Insurance Company
- Location: Remote
- Employment Type: Full-Time
- Time Zone: US East Coast Hours
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting coordinationdigital file organizationdocument management systemsreport preparationproposal editingcase trackingworkflow managementinsurance application processingmultitasking
Soft skills
attention to detailorganizational skillsdiscretionprofessionalismwritten communicationverbal communicationadaptabilityreliabilitysound judgmentproactive problem-solving