Financial Administrator 2
School of Information Technology at the University of Cincinnati
ERP
Job Level
Mid-LevelSenior
Tech Stack
ERP
About the role
- Work closely with Data, Analytics & AI leadership to support various projects, contributing to research, analysis and coordination.
- Manage project documentation, coordinate key meetings and events, engage with internal and external stakeholders to collate updates and capture issues.
- Provide high-level administrative support, meeting coordination and ad-hoc tasks to enable the team to operate effectively and at pace.
- Assist with project planning, tracking progress, managing project documentation, coordinating project meetings and events, and communicating with stakeholders.
- Organise and facilitate leadership and priority project meetings and events, including scheduling meetings, recording minutes and decisions and tracking actions.
- Undertake administrative tasks, including assisting in organising recruitment tasks and onboarding new team members, ordering resources e.g. equipment., track expenses and costs.
- Prepare emails, presentations, reports, and documentation.
- Schedule and coordinate internal and external meetings across time zones.
- Handle sensitive information with discretion and maintaining confidentiality.
- Assist with creation/maintenance of project documentation in line with Ampol's project management methodology, maintain project information in Ampol's project tool and project reporting.
- Liaise with program/project managers, other team members and vendors to determine progress of deliverables and identify issues and escalate as necessary.
- Support the financial administration of Project/Programs utilising ERP systems such as SAP to raise POs, Good Receipt, and extract reports.
- Use solid organisational skills, including multitasking and time management to ensure team activities are done in a timely manner, and project deadlines are met.
Requirements
- Excellent time management, organisation, communication and interpersonal skills and ability to deliver results on deadlines.
- Experience/exposure to Project Management terms like RAID, RACI and methodologies like Waterfall, Agile
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook & Teams) and Atlassian Suite (JIRA and Confluence)
- Experience with project management software and collaboration tools.
- Ability to work independently and as part of a team.
- Adaptability and the ability to handle a fast-paced environment with competing priorities.
- Ability to think innovatively, solve problems, and adapt to a fast-paced environment
- Discretion and confidentiality.
- Proficient in project scheduling and managing stakeholders of all levels of the team.
