Ampact

Accounts Payable Specialist

Ampact

full-time

Posted on:

Origin:  • 🇺🇸 United States • California, Florida, Illinois, New York

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Salary

💰 $45,680 - $55,000 per year

Job Level

Mid-LevelSenior

About the role

  • Review, code, and enter vendor invoices accurately and promptly into the accounting system
  • Ensure all invoices have appropriate documentation, approvals, and budget coding
  • Prepare and process check runs and ACH payments according to payment schedules
  • Monitor due dates to ensure timely payment and avoid late fees
  • Verify that expenditures are allowable, allocable, and reasonable under grant guidelines
  • Assist with tracking expenses against program and grant budgets to ensure compliance
  • Maintain accurate and up-to-date vendor records, including W-9s and contact information
  • Respond to vendor inquiries and resolve payment issues; process and distribute year-end IRS Forms 1099 and 1096
  • Maintain organized and audit-ready documentation for all transactions and assist with audits
  • Provide supporting documentation for monthly reimbursement requests and grant reporting
  • Collaborate with program staff to obtain approvals and budget codes; resolve discrepancies
  • Follow organizational accounting procedures, internal controls, and AmeriCorps grant policies
  • Recommend and implement improvements to accounts payable processes to enhance efficiency and compliance
  • Assist with monthly and year-end closing processes, including accounts payable aging and reconciliations
  • Assist with bi-weekly payroll for staff and AmeriCorps members and cross-train as payroll backup

Requirements

  • Applicants must reside in our states of operations: Minnesota, Wisconsin, Illinois, Mississippi, Georgia, Virginia, Florida, California, or Dutchess County NY
  • Associate Degree in business or accounting, or equivalent work experience
  • Minimum of 3 years of relevant accounts payable or general accounting experience preferred
  • Familiarity with AmeriCorps programs and grant-funded environments is a plus
  • Experience with NetSuite or similar accounting software is highly desirable
  • Excellent written and verbal communication skills
  • High attention to detail and accuracy in invoice processing and data entry
  • Proactive problem-solving and ability to research and resolve discrepancies
  • Professionalism, strong interpersonal skills, and customer service orientation
  • Ability to work independently and collaboratively in a fast-paced environment
  • Time management and ability to prioritize multiple tasks and deadlines
  • Adaptability and willingness to recommend and implement process improvements
  • Advanced knowledge of Microsoft Excel, Word, and financial database systems
  • Commitment to confidentiality when handling sensitive financial information
  • Ability to travel locally and statewide as needed
  • Ability to transport moderately heavy objects up to 25 pounds