FP&A, AP Specialist
Paychex
Accounts Payable Specialist
Ampact
full-time
Posted on:
Location: California, Florida, Illinois, New York • 🇺🇸 United States
Visit company websiteSalary
💰 $45,680 - $55,000 per year
Job Level
Mid-LevelSenior
About the role
- Review, code, and enter vendor invoices accurately and promptly into the accounting system
- Ensure all invoices have appropriate documentation, approvals, and budget coding
- Prepare and process check runs and ACH payments according to payment schedules
- Monitor due dates to ensure timely payment and avoid late fees
- Verify that expenditures are allowable, allocable, and reasonable under grant guidelines
- Assist with tracking expenses against program and grant budgets to ensure compliance
- Maintain accurate and up-to-date vendor records, including W-9s and contact information
- Respond to vendor inquiries and resolve payment issues; process and distribute year-end IRS Forms 1099 and 1096
- Maintain organized and audit-ready documentation for all transactions and assist with audits
- Provide supporting documentation for monthly reimbursement requests and grant reporting
- Collaborate with program staff to obtain approvals and budget codes; resolve discrepancies
- Follow organizational accounting procedures, internal controls, and AmeriCorps grant policies
- Recommend and implement improvements to accounts payable processes to enhance efficiency and compliance
- Assist with monthly and year-end closing processes, including accounts payable aging and reconciliations
- Assist with bi-weekly payroll for staff and AmeriCorps members and cross-train as payroll backup
Requirements
- Applicants must reside in our states of operations: Minnesota, Wisconsin, Illinois, Mississippi, Georgia, Virginia, Florida, California, or Dutchess County NY
- Associate Degree in business or accounting, or equivalent work experience
- Minimum of 3 years of relevant accounts payable or general accounting experience preferred
- Familiarity with AmeriCorps programs and grant-funded environments is a plus
- Experience with NetSuite or similar accounting software is highly desirable
- Excellent written and verbal communication skills
- High attention to detail and accuracy in invoice processing and data entry
- Proactive problem-solving and ability to research and resolve discrepancies
- Professionalism, strong interpersonal skills, and customer service orientation
- Ability to work independently and collaboratively in a fast-paced environment
- Time management and ability to prioritize multiple tasks and deadlines
- Adaptability and willingness to recommend and implement process improvements
- Advanced knowledge of Microsoft Excel, Word, and financial database systems
- Commitment to confidentiality when handling sensitive financial information
- Ability to travel locally and statewide as needed
- Ability to transport moderately heavy objects up to 25 pounds
