Lead – Administrative Assistant
Ameriprise Financial Services, LLC
full-time
Posted on:
Location Type: Hybrid
Location: Hyderabad • India
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Job Level
About the role
- Provide comprehensive administrative support to the VP–Technology and their direct reports
- Partner with internal and external executives and administrative teams to coordinate complex executive calendars and meetings
- Coordinate leadership travel and other logistics as required
- Manage end‑to‑end visitor logistics for the Hyderabad location
- Ensure timely and accurate submission of expenses and track/manage the technology team’s engagement budget
- Plan, coordinate, and execute meetings and events including staff meetings, town halls, and employee engagement initiatives for Hyderabad location
- Liaise with cross‑functional teams including Technology, Corporate Security, HR, Finance, and Real Estate to ensure smooth day‑to‑day operations at the Hyderabad site
- Support onboarding of new hires and offboarding processes for at the Hyderabad location
- Prepare, track, and maintain various reports and dashboards
- Act as backup support for other administrative assistants to ensure continuity of operations as needed
Requirements
- 8-15 years of experience in Executive Assistant, executive support roles
- Detail oriented, excellent written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment with little or no supervision and strong organizational/time management skills
- Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
- Strong attention to detail, sense of personal accountability and interpersonal skills
- Ability to communicate with all levels within the organization
- Understanding of global time-zones, geographies
- Bachelor’s or Master’s degree
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
executive supportreport preparationbudget managementevent coordinationonboarding processesoffboarding processescalendar managementlogistics coordinationtime management
Soft Skills
detail orientedexcellent written communicationexcellent verbal communicationorganizational skillsinterpersonal skillspersonal accountabilityability to manage multiple prioritiesability to communicate with all levelsadaptability in fast-paced environment
Certifications
Bachelor’s degreeMaster’s degree