Administrative Assistant
Ameriprise Financial Services, LLC
full-time
Posted on:
Location Type: Hybrid
Location: Gurugram • India
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About the role
- Supporting 4-5 leaders across locations/ time-zones in scheduling meetings, submitting expenses, arranging travel.
- Independently manage leader(s) calendar and meeting prioritization across time zones.
- Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars.
- Prepare expense reports, managing travel, accommodation, coordinating internal/external communication.
- Support leaders with onboarding/offboarding of employees, raising service now tickets, maintaining organization chart, invoicing/vendor management.
Requirements
- Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba, Concur, SharePoint etc.)
- Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
- Ability to anticipate needs and use independent judgement given limited availability of leader.
- Ability to exercise discretion due to accessing and handling sensitive information.
- Proficient in Outlook, Excel, Salesforce, MS Teams, BOX.
- Experience of working in multinational companies/ US based company.
Benefits
- Health insurance
- 401(k) matching
- Flexible work hours
- Paid time off
- Remote work options
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementexpense reportingtravel coordinationmeeting schedulingvendor managementonboardingoffboardingservice now ticketingorganization chart maintenance
Soft Skills
multi-taskingindependent prioritizationanticipation of needsdiscretionjudgment