American Society of Clinical Oncology (ASCO)

Accounts Payable Manager

American Society of Clinical Oncology (ASCO)

full-time

Posted on:

Location Type: Hybrid

Location: Alexandria • Virginia • United States

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Tech Stack

CloudOracle

About the role

  • Lead and assist the AP team in processing invoices, payments, and expense reports.
  • Ensure that non-PO and PO invoices are processed daily in our financial system.
  • Ensure that new vendors, suppliers, and volunteers are created timely.
  • Collaborate on responding to emails timely including the AP mailbox.
  • Collaborate with uploading invoices for Honoraria, Grants and Awards.
  • Collaborate with team members to prioritize daily activities.
  • Manage payment returns and rejections timely.
  • Manage and clear outstanding checks.
  • Record and reconcile corporate department cards and VP credit cards payments.
  • Review and process weekly payment batches for Direct Debit Payment, ACHs/Checks and batches for Zelle, Paypal, wires, ensuring accuracy and timeliness of payments to vendors and suppliers.
  • Oversee and maintain key relationships with banks and payment service providers.
  • In partnership with our banking and payment service providers, collaborate to continuously optimize internal processes and integrate emerging market trends.
  • Quickly triage and resolve escalated issues related to invoices, vendor inquiries, and payment discrepancies while proactively communicating status.
  • Train staff across the organization to properly use Oracle Financial Cloud.
  • Work with financial team to identify Accounts Payable improvements in Oracle Financial Cloud.
  • Participate in the timely cadence of the month-end close process ensuring deadlines are met and a high-quality product is delivered.
  • Develop and implement AP policies and procedures to ensure compliance with regulatory requirements and internal controls.
  • Ensure compliance with internal policies, accounting standards, and regulatory requirements related to AP.
  • Prepare financial reports related to AP activities, including aging reports, reconciliation statements, and variance analysis.
  • Collaborate within the Finance Department to determine areas of improvement and develop plans to implement.
  • Analyze financial data to identify trends, areas for improvement, and cost-saving opportunities.
  • Collaborate with the finance team to support budgeting, forecasting, and financial planning processes.
  • Coordinate with auditors during internal and external audits, providing necessary documentation and explanations.
  • Implement controls and measures to prevent fraud, errors, and discrepancies in AP processes.
  • Provide leadership, guidance, and mentorship to the AP teams, fostering a culture of accountability, collaboration, and continuous improvement.
  • Conduct performance evaluations, set goals, and develop training programs to enhance team skills and productivity.
  • Managing the accuracy of the vendor database.
  • Prepare, review, and submit 1099/1096 timely.
  • Serve as a backup to Procurement and Contract Specialist.

Requirements

  • Bachelor's degree in accounting, finance, management, or a related field or equivalent years of experience
  • 6+ years' experience performing full-function accounts payable duties
  • Extensive knowledge of accounting and accounts payable principles, including general ledger coding
  • Experience in calculating, posting, and managing financial records accurately
  • Staff management experience with a track record of engaging, motivating, and developing staff
  • Oracle Financial Cloud experience preferred
Benefits
  • Hybrid Work Environment
  • Open Leave Policy
  • Paid Family Leave
  • 13 Paid Holidays per Calendar Year
  • Staff Appreciation Days
  • 401(k): 7.5% Employer Contribution
  • Medical/Dental/Vision
  • Employee Assistance Program
  • Fertility and Family Forming Healthcare Concierge
  • Flexible Spending Account(s)
  • Healthcare Savings Account
  • Disability and Life Insurance
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounts payablefinancial reportinggeneral ledger codinginvoice processingpayment processingreconciliationbudgetingforecastingfinancial analysisregulatory compliance
Soft Skills
leadershipcollaborationcommunicationproblem-solvingmentorshipstaff managementtime managementaccountabilitycontinuous improvementtraining
Certifications
Bachelor's degree in accountingBachelor's degree in financeBachelor's degree in management