American Physical Society

Sales

• Oversee the contract lifecycle for institutional subscription and special deals
• Review and revise contracts, amendments, and provisions using manual and technical AI tools to ensure licensing terms meet APS and industry standards
• Collaborate annually with the Sales Support Manager and Support team to review and collect licenses for single-site licenses
• Handle inquiries related to contract terms according to APS policy and standards
• Ensure accurate contract data in Salesforce CRM
• Monitor licensing workflow in CRM and ensure accuracy in data collection
• Serve as the key expert for the IVO licensing AI tool and keep APS updated on releases and licensing SOPs
• Collaborate with internal and external stakeholders to review and resolve licensing terms for Consortia, Open Access, and other special sales deals
• Act as the primary contact for legal, finance, and sales teams retrieving agreements or analyzing contract data
• Ensure single-site user licenses are collected annually or bi-annually
• Draft complex license agreements for the Sales team
• Review Supplier and Purchase Order terms as part of licensing reviews
• Review license modification inquiries, amendments, and additional provisions
• Track special licensing procurement processes for consortia, corporate, and government sales
• Manage contract records and logistics in the CRM database and institutional portal
• Draft licensing agreements using standardized legal playbooks and pre-approved clauses
• Maintain an updated clause library with legally compliant templates and alternative negotiation language in IVO
• Track expiration dates and maintain automated renewal alerts
• Perform standard administrative tasks including meetings, filing, and scanning
• Perform other license-related duties as assigned

Sales Contract Manager – Publishing

Editor

• Manage all aspects of peer review for a suite of manuscripts.
• This includes determining if review is warranted, selecting referees, evaluating responses, and deciding whether to publish.
• Maintain close contact with the other PRE editors and with the editors of other journals in the APS portfolio.
• Help select and briefly summarize papers to highlight.
• Keep up with current and emerging physics research, and communicate such information with editors across the portfolio.
• Support the manuscript post acceptance process, as needed, including the acquisition of editorial summaries and images and the resolution of production issues.
• Perform editorial checks to ensure the overall quality and timeliness of published papers.
• Maintain high ethical standards and fairness at all editorial stages, ensuring that decisions align with editorial policy and practice.
• Gain mastery of the peer-review management system.
• Represent the journals and APS at scientific conferences.
• Actively engage and develop strong relationships and trust with a broad network of researchers.
• Contribute to journal-level projects and strategy, such as content commissioning, social media, organizing outreach events, and data analytics.
• Actively contribute to ensuring the journals are diverse, equitable, and inclusive.

Sales Contract Manager – Publishing

Associate Editor