Sales Contract Manager – Publishing

American Physical Society

Sales contract manager overseeing institutional publishing licenses and negotiations for the American Physical Society. Maintaining compliant agreements, Salesforce records, renewals, and AI-assisted legal workflows.

Posted 8/6/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $80,800 - $110,090 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in contract management and licensing, with a strong focus on scholarly publishing contracts and negotiation. Proficient in utilizing CRM systems like Salesforce and AI tools for efficient contract lifecycle management and data analysis.

Highest-signal resume keywords

Contract ManagementScholarly Publishing KnowledgeSalesforce CRM ProficiencyAdvanced Data AnalysisParalegal Certification

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Contract Lifecycle ManagementLicensing NegotiationData AnalysisDrafting License AgreementsReviewing Contract AmendmentsManaging Contract RecordsUsing AI Tools for Legal ReviewMaintaining Clause LibraryTracking Expiration DatesHandling Licensing Inquiries

Soft Skills

Excellent Communication SkillsProblem-Solving AbilitiesDetail-OrientedCollaborativeAdaptability

Tools & Technologies

SalesforceMS Office SuiteGoogle SuiteIVO Licensing AI ToolCRM Database

Certifications & Qualifications

Paralegal CertificationAssociate Degree in Business AdministrationBachelor's Degree Preferred

Industry Keywords

Scholarly PublishingOpen AccessContract AdministrationLicensing StandardsPublishing Trends

About the role

Key responsibilities & impact

Oversee the contract lifecycle for institutional subscription and special deals
Review and revise contracts, amendments, and provisions using manual and technical AI tools to ensure licensing terms meet APS and industry standards
Collaborate annually with the Sales Support Manager and Support team to review and collect licenses for single-site licenses
Handle inquiries related to contract terms according to APS policy and standards
Ensure accurate contract data in Salesforce CRM
Monitor licensing workflow in CRM and ensure accuracy in data collection
Serve as the key expert for the IVO licensing AI tool and keep APS updated on releases and licensing SOPs
Collaborate with internal and external stakeholders to review and resolve licensing terms for Consortia, Open Access, and other special sales deals
Act as the primary contact for legal, finance, and sales teams retrieving agreements or analyzing contract data
Ensure single-site user licenses are collected annually or bi-annually
Draft complex license agreements for the Sales team
Review Supplier and Purchase Order terms as part of licensing reviews
Review license modification inquiries, amendments, and additional provisions
Track special licensing procurement processes for consortia, corporate, and government sales
Manage contract records and logistics in the CRM database and institutional portal
Draft licensing agreements using standardized legal playbooks and pre-approved clauses
Maintain an updated clause library with legally compliant templates and alternative negotiation language in IVO
Track expiration dates and maintain automated renewal alerts
Perform standard administrative tasks including meetings, filing, and scanning
Perform other license-related duties as assigned

Requirements

What you’ll need

Associate degree required; Associate in business administration, finance, marketing, pre-law, or LIS preferred
Bachelor's degree preferred
Paralegal certification preferred
Minimum of 5 years of experience in contract management, paralegal work, or related roles such as publishing, contract, or library administration
Experience at a publishing firm or association preferred
Advanced knowledge of scholarly publishing contracts, licensing, and negotiation
Proficient knowledge of Open Access knowledge and publishing trends
Advanced data analysis and software proficiency, including CRM, Salesforce, MS Office Suite, and Google Suite
Excellent customer service and communication skills
Exceptional problem-solving, detail-oriented, independent, and collaborative abilities
Ability to adapt to quickly changing schedules and the publishing landscape, including licensing terms and deal types
Experience leveraging CLM resources and AI-assisted review to speed up legal reviews and highlight non-standard deviations
Ability to travel up to 10% to events, meetings, APS offices, and off-site locations
Responsiveness during the core of the workday, Eastern Time
Must be able to work from within the United States

Benefits

Comp & perks

Flexible schedules and ability to work remotely
8% employer-paid retirement contribution
Investment advisement services: 100% employer paid
Medical benefits: PPO or HDHP option
Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid
Vision benefits: individual and dependent coverage 100% employer paid
Basic Life & Accident insurance: employee coverage 100% employer paid
Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
Disability insurance: employee coverage 100% employer paid
Voluntary Accident & Critical Illness insurance
Healthcare, Commuter & Dependent care flexible spending accounts
Vacation: 15 days annually
Generous holiday leave: 17 paid office closures; includes one week closure at the end of December
Personal leave: 4 days annually
Volunteer leave: 1 day annually
Sick leave: 10 days annually
Bereavement & Compassion leave: 2 -15 days based on loss
12 weeks employer-paid family leave
College tuition reimbursement plan
Job related seminar & continuing education 100% employer paid
Professional Certification/Recertification 100% employer paid
Training and professional development; access to LinkedIn Learning on-demand courses
Employee Assistance Program
Mindfulness Meditation: live and on-demand classes
Up to 10% travel to attend events and meetings
APS does not offer relocation assistance/costs