American Montessori Society

Events

• Lead the full lifecycle of multiple hybrid events; from concept and planning to execution and evaluation.
• Collaborate across departments (Professional Development, Marketing, Communications, Membership, and others) to deliver cohesive, mission-driven experiences.
• Create and manage detailed timelines, workflows, and documentation (Master Books, Run of Show, etc.) to ensure smooth execution.
• Manage all speaker relations: communications, training, scheduling, and on-site support.
• Oversee the Cvent Abstract Management System, including proposal collection, reviewer assignments, presenter communications, and program logistics.
• Develop RFPs, analyze proposals, and negotiate contracts with venues, hotels, AV providers, and catering partners.
• Coordinate site visits, monitor room setups, and verify all logistics prior to and during events.
• Work closely with Cvent event builder and AMS marketing staff to create the event websites.
• Manage all logistical elements: session assignments, room plans, food & beverage, AV, décor, and signage.
• Track budgets, expenses, and vendor costs to ensure financial accuracy and cost efficiency.
• Research and implement event industry trends, technologies, and best practices to elevate AMS events.

Events Manager