American Alpine Club

Operations Manager

American Alpine Club

full-time

Posted on:

Location Type: Hybrid

Location: Golden • Colorado • United States

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Salary

💰 $62,000 - $70,000 per year

About the role

  • Manage and administer daily operations
  • Oversee office operations, supplies, mail, and facility vendors
  • Manage and respond to federal, state, local, or business inquiries
  • Maintain compliance calendar (filings, renewals, reporting deadlines)
  • Support VP of Finance and Operations in insurance renewals and documentation, primarily by tracking renewal timelines and coordinating documentation gathering
  • Coordinate charitable exemptions, state registrations, permitting, and compliance with oversight from the VP of Finance and Operations
  • Maintain COI records and track compliance needs
  • Support Contractor administration, including tracking timelines, vendor list, onboarding and offboarding, etc.
  • Support budget tracking for Operations expenses
  • Coordinate expense policy adherence and documentation
  • Assist with audit preparation by gathering non-accounting documentation
  • Support grant compliance documentation collection (operational components)
  • Manage corporate filings and annual registrations (as delegated)
  • Manage and administer human resources daily operations
  • Coordinate job postings and general hiring process with Supervisors
  • Manage and execute onboarding and offboarding logistics (background checks, I-9, benefits enrollment/term, payroll setup, access provisioning/removal, scheduling support, etc.)
  • Maintain personnel files and HRIS records
  • Administer benefits enrollment and changes
  • Coordinate workers compensation, unemployment claims, and compliance filings
  • Support payroll preparation in partnership with Finance Director; update state tax rates in the HRIS to ensure compliance
  • Collaborate with the Deputy Director to ensure HR policies are documented, up-to-date, and acknowledged
  • Support the VP of Finance and Operations with logistics for required staff trainings
  • Support the Deputy Director with performance review logistics and administration
  • Manage contractor compliance tracking (W-9s, insurance certificates, agreements)
  • Document operational workflows and SOPs
  • Maintain centralized policy and operations manual
  • Ensure version control and staff accessibility

Requirements

  • Commitment to AAC’s values and purpose.
  • Experience in outdoor, environmental, or recreation sectors is preferred but not required.
  • 4+ years experience in nonprofit operations, HR administration, or organizational management
  • Strong working knowledge of HR compliance and employment law basics
  • Experience managing vendors, contracts, and compliance tracking
  • Exceptional organizational and documentation skills
  • Ability to build workflow systems and ensure follow-through
  • Strong cross-functional communication skills
  • Comfortable operating in a 25–35 person growth-stage nonprofit
  • Experience with HRIS (preferably BambooHR), Google Suite, Salesforce, Asana, and Excel
Benefits
  • employer-paid medical (with reproductive and gender-affirming care)
  • HSA
  • dental
  • vision
  • life
  • AD&D insurance
  • short- and long-term disability insurance
  • wellness program
  • matching 401k retirement plan
  • flexible work scheduling
  • pro deals
  • generous paid time off
  • bonding leave
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
HR complianceemployment lawvendor managementcontract managementcompliance trackingbudget trackingaudit preparationonboardingoffboardingdocumentation skills
Soft Skills
organizational skillscommunication skillsworkflow system buildingfollow-throughcollaborationattention to detailproblem-solvingtime managementadaptabilitycommitment to values