Alvest Equipment Services (AES)

Administration

• Assist with invoicing and office management tasks as directed by Supervisor or Manager.
• Perform data entry in the system as required to support administrative functions.
• Maintain accurate records of service history and parts usage.
• Assist in generating the work orders for the Technicians and checking the available inventory for the upcoming assignment.
• Assist management with completed work orders by checking for part usage accuracy.
• Assist in generating reports and gathering data as needed.
• Order necessary parts from approved vendors and suppliers.
• Collaborate with technicians and vendors to identify required parts.
• Generate and manage purchase orders, ensuring accuracy and completeness.
• Follow up with vendors on order status, delivery times, and discrepancies.
• Maintain accurate records of parts inventory, including receiving, stocking, and location control.
• Conduct regular inventory cycle counts and reconcile discrepancies.
• Manage and maintain proper inventory stock levels based on utilization and upcoming work orders.
• Ensure proper labeling and storage of parts to maintain a well-organized inventory system.
• Research and establish local vendors as needed to meet part supply demands.

Parts & Service Administrator

Business Development Rep

• Nurture and develop relationships and business opportunities with both new and existing customers
• Work closely with airports, airlines, and group support contractors
• Collaborate with team and management to support company objectives and customer engagement
• Sell maintenance, rental, leasing, overhaul, and fleet management services
• Arrange business meetings with prospective customers
• Project a professional and appropriate Company image in all dealings with clients, vendors, business partners and visitors
• Prepare sales contracts ensuring adherence to law-established rules and guidelines
• Coordinate with sales team to develop mutually beneficial proposals
• Track and report on the status of proposal components
• Drive the end-to-end sales process
• Be a preferred point of contact for current and prospective customers
• Provide trustworthy feedback and after-sales support
• Travel to destinations to best facilitate transactions or training
• Attend and lead exhibitions and conferences, both within your region and internationally
• Other assignments as designated by the Head of Business Development and Executive team

Parts & Service Administrator

Business Developer