Alvest Equipment Services (AES)

Administration

• Assist with invoicing and office management tasks as directed by Supervisor or Manager.
• Perform data entry in the system as required to support administrative functions.
• Maintain accurate records of service history and parts usage.
• Assist in generating the work orders for the Technicians and checking the available inventory for the upcoming assignment.
• Assist management with completed work orders by checking for part usage accuracy.
• Assist in generating reports and gathering data as needed.
• Order necessary parts from approved vendors and suppliers.
• Collaborate with technicians and vendors to identify required parts.
• Generate and manage purchase orders, ensuring accuracy and completeness.
• Follow up with vendors on order status, delivery times, and discrepancies.
• Maintain accurate records of parts inventory, including receiving, stocking, and location control.
• Conduct regular inventory cycle counts and reconcile discrepancies.
• Manage and maintain proper inventory stock levels based on utilization and upcoming work orders.
• Ensure proper labeling and storage of parts to maintain a well-organized inventory system.
• Research and establish local vendors as needed to meet part supply demands.

Parts & Service Administrator