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Parts & Service Administrator
Alvest Equipment Services (AES)Parts and Service Administrator managing supply chain operations for AES, ensuring effective parts inventory and administrative tasks in support of air-side maintenance.
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Assist with invoicing and office management tasks as directed by Supervisor or Manager.
- Perform data entry in the system as required to support administrative functions.
- Maintain accurate records of service history and parts usage.
- Assist in generating the work orders for the Technicians and checking the available inventory for the upcoming assignment.
- Assist management with completed work orders by checking for part usage accuracy.
- Assist in generating reports and gathering data as needed.
- Order necessary parts from approved vendors and suppliers.
- Collaborate with technicians and vendors to identify required parts.
- Generate and manage purchase orders, ensuring accuracy and completeness.
- Follow up with vendors on order status, delivery times, and discrepancies.
- Maintain accurate records of parts inventory, including receiving, stocking, and location control.
- Conduct regular inventory cycle counts and reconcile discrepancies.
- Manage and maintain proper inventory stock levels based on utilization and upcoming work orders.
- Ensure proper labeling and storage of parts to maintain a well-organized inventory system.
- Research and establish local vendors as needed to meet part supply demands.
Requirements
What you’ll need- High school diploma or equivalent.
- 2 years of related experience and a broad knowledge of ERP systems.
- 2 years of purchasing experience
- Inventory management knowledge required.
- Computer and office programs knowledge (Excel, Word, PowerPoint, Outlook)
- Strong organizational skills with meticulous attention to detail
- Strong ethical practices
- Composure under pressure
- Excellent verbal and written communication skills
- Strong interpersonal skills and the ability to build and maintain customer relationships.
- Ability to work both as a team and/or independently
- Ability to adapt to changing priorities and thrive in a dynamic, fast-paced environment
- Must be able to properly lift weights exceeding 50 pounds.
- Must be able to read and speak the English language
- Must have a valid driver’s license
- Legally authorized to work in the United States
Benefits
Comp & perks- Flight benefits that include savings on airfare, hotel and rental cars
- Medical, Dental and Vision
- Company Provided Short Term and Long-Term Disability Insurance
- Company Paid Life Insurance & Accidental Death and Dismemberment
- 10 Paid Holidays + Your Birthday
- PTO – Minimum 3 weeks per year
- Annual Profit-Sharing Bonus
- 401(K) and Roth Matching
- Employee Assistance Program
- Tuition Reimbursement
- Free Safety Shoes and Prescription Safety Glasses
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data entryinventory managementpurchasingreport generationparts usage accuracycycle countslabelingstock level managementERP systemsvendor management
Soft Skills
organizational skillsattention to detailethical practicescomposure under pressureverbal communicationwritten communicationinterpersonal skillsteamworkadaptabilitycustomer relationship management
Certifications
high school diplomavalid driver’s license