ALS

Administrative Assistant, Geology – Building Contaminants

ALS

part-time

Posted on:

Location Type: Office

Location: Mannheim • Germany

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About the role

  • You will support the "Geology" and "Building Contaminants" departments both administratively and organizationally.
  • Tasks include invoice distribution, procurement, and related administrative duties.
  • You will also assist with order and project processing.
  • You prepare documents and support colleagues in the preparation of quotes, tenders, expert reports, and technical reports.
  • You manage and maintain master data and general documentation.
  • You act as a point of contact on-site for colleagues as well as for inquiries from clients and other external parties.
  • You prepare meetings.

Requirements

  • Completed commercial/vocational training
  • e.g., office management clerk, industrial clerk, or a comparable qualification, alternatively relevant further training or professional experience
  • Independent and careful way of working
  • Good organizational skills and a hands-on mentality
  • Interest in a varied day-to-day work routine
  • Enjoy communicating with diverse stakeholder groups
  • Proficient German language skills in social and professional contexts (min. C1 level, spoken and written)
Benefits
  • 30 days annual leave
  • Regular working hours
  • Structured onboarding
  • Individual development opportunities
  • Corporate fitness (Hansefit + EGYM Wellpass)
  • Company health management
  • Company pension plan
  • Capital-forming benefits (employer contributions to savings plans)
  • Exclusive offers: company bike (JobRad), discount portals
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
invoice distributionprocurementdocument preparationquote preparationtender preparationexpert report preparationtechnical report preparationdata managementdocumentation management
Soft Skills
organizational skillsindependent workingattention to detailcommunication skillsstakeholder engagementhands-on mentality
Certifications
commercial trainingvocational trainingoffice management clerkindustrial clerk