Office Administrator
AlphaPet Ventures GmbH
part-time
Posted on:
Location Type: Hybrid
Location: Albourne • Germany
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About the role
- Play a key role in maintaining a productive and positive work environment.
- Oversee day-to-day office operations, managing administrative tasks.
- Provide administrative support to the People & Organisation Team as needed.
- Check and distribute incoming post and packages.
- Facilitate relationships with company couriers and manage daily office operations.
- Implement and maintain office policies and procedures.
- Manage company car contracts and ensure upkeep of cars.
- Facilitate some IT communications and logistics.
- Coordinate office logistics, including space planning, equipment procurement, and maintenance.
- Collaborate with vendors to ensure well-maintained and equipped office.
- Address facility-related issues promptly and facilitate relationships with utility providers.
- Ensure meeting rooms are fully set up for scheduled meetings.
- Facilitate communication within the office and collaborate on team activities.
- Ensure staff gifts are purchased and distributed efficiently.
- Manage travel arrangements for company-wide events and team workshops.
- Serve as the point of contact for external enquiries and visitors.
- Monitor workplace Health & Safety measures.
- Purchase and set up new IT equipment for new and existing staff members.
Requirements
- Proven experience as an office manager or in a similar administrative role.
- Strong organisational and multi-tasking skills.
- Excellent communication and interpersonal skills.
- Proficient in MS Office.
- Problem solving ability and attention to detail.
- Must be able to attend the office at least 4 times a week.
Benefits
- 25 days of well-deserved annual leave days.
- Private company pension scheme.
- Life assurance scheme.
- Various internal as well as external training possibilities.
- Different employee discounts - for our humans as well as their pets!
- Regular team and company events.
- Coffee, hot chocolate, tea, and other cool soft drinks such as water and juices as well as fresh fruit, small snacks are available to you free of charge.
- An all-encompassing Employee Assistance Programme.
- Many other great benefits that we will gladly present to you in more detail during your recruiting process!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportoffice operations managementspace planningequipment procurementIT communicationstravel arrangementsHealth & Safety monitoringproblem solvingattention to detail
Soft Skills
organisational skillsmulti-tasking skillscommunication skillsinterpersonal skills