Office Administrator, Part Time – Flexible Arrangement
Allianz Digital Health GmbH
part-time
Posted on:
Location Type: Hybrid
Location: Munich • Germany
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About the role
- Oversee day-to-day office logistics, including managing office supplies, equipment, and facility maintenance.
- Maintain general office files, including vendor contracts and service provider relationships.
- Organize company events and team-building activities; plan and implement initiatives that promote a positive and vibrant work environment.
- Act as the face of the office, ensuring a professional atmosphere for employees and guests.
- Serve as the designated Safety Officer, ensuring all legal requirements are met and documented (including regular SiBe training updates).
- Implement physical office changes as required by the ASA (Arbeitsschutzausschuss).
- Create and deliver a custom ADH safety training module for all staff.
- Conduct annual fire drills and provide safety briefings to new employees throughout the year.
- Ensure all training records and documentation are kept up to date for legal audits.
- Ensure certifications are renewed in accordance with regulations.
Requirements
- Education: High school diploma (Abitur) plus a relevant university degree or vocational training.
- Experience: At least 2 years of experience in office administration, executive assistance, or a related role.
- Safety expertise: Prior experience as a Sicherheitsbeauftragte/r (Safety Officer) or a strong interest in becoming the occupational health and safety lead (we support your certification).
- Mindset: Highly organized, proactive, and hands-on — you identify what needs attention (from a broken coffee machine to a blocked fire exit) and take action.
- Diligence: Strong attention to detail, especially regarding documentation and evidence required by German safety laws.
- Tech stack: Proficient in Microsoft Office (Word, PowerPoint, Excel).
- Languages: Excellent written and verbal communication skills in English and German (German is essential for interacting with local authorities and meeting safety regulations).
Benefits
- The best of both worlds: Access Allianz Group benefits while working in a start-up culture with flat hierarchies and fast decision-making.
- Real impact: Your work will have direct business impact, and you will see the results of your initiatives deployed across global markets.
- Flexibility: Flexible working hours and the option to work from home regularly to help balance work and personal commitments.
- Team environment: Join a fun, diverse, and international team of highly motivated colleagues who support one another and celebrate successes together.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office administrationsafety trainingdocumentation managementvendor managementevent planningfacility maintenancelegal compliancefire safetysafety auditsoccupational health and safety
Soft Skills
organizational skillsproactive mindsetattention to detailcommunication skillsteam-buildingproblem-solvinginterpersonal skillsleadershipdiligencecustomer service
Certifications
Sicherheitsbeauftragte/r certificationsafety training certificationfirst aid certificationfire safety certificationlegal compliance certificationoffice administration certificationproject management certificationevent planning certificationoccupational health certificationfacility management certification