Office Administrator, Part Time
Allianz Digital Health GmbH
part-time
Posted on:
Location Type: Hybrid
Location: Munich • Germany
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About the role
- Office Administration & Operations — General operations: Oversee day-to-day office logistics, including management of office supplies, equipment, and facility maintenance.
- Vendor Management: Maintain general office records, including vendor contracts and relationships with service providers.
- Culture & Events: Organize company events and team-building activities; plan and implement initiatives that promote a positive, vibrant work environment.
- First Impression: Serve as the face of the office, ensuring a professional atmosphere for employees and guests.
- Occupational Health & Safety (Arbeitssicherheit) — Safety Officer (SiBe): Act as the designated Safety Officer, ensuring all legal requirements are met and documented (including regular SiBe training updates).
- Workplace Improvements: Implement physical office changes as required by the ASA (Arbeitsschutzausschuss).
- Training & Drills: Create and deliver a tailored ADH safety training module for all staff.
- Conduct annual fire drills (Feueralarmübung) and provide safety briefings for new employees throughout the year. Ensure all training records and documentation are kept current for legal audits.
- Certification Management: First Aiders, Fire Safety Assistants, Safety Officer — ensure certifications are renewed in accordance with regulations.
Requirements
- Education: High school diploma (Abitur) plus a relevant university degree or vocational training.
- Experience: At least 2 years of experience in office administration, executive assistance, or a related role.
- Safety Expertise: Prior experience as a Sicherheitsbeauftragte/r or a strong interest in becoming the in-house expert for occupational health and safety (support for certification will be provided).
- Mindset: Highly organized, proactive, and hands-on.
- Diligence: Strong attention to detail, particularly regarding the documentation and evidence required by German safety regulations.
- Tech Stack: Proficient in Microsoft Office (Word, PowerPoint, Excel).
- Languages: Excellent written and verbal communication skills in English and German (German is essential for interaction with local authorities and compliance with safety regulations).
Benefits
- The best of both worlds: Access to Allianz Group benefits while working in a start-up culture with flat hierarchies and fast decision-making.
- Real impact: Your work will have direct business impact, and you will see the results of your initiatives live in markets around the world.
- Flexibility: Balance work and personal commitments with flexible working hours and the option to work remotely on a regular basis.
- Team environment: Join a fun, diverse, and international team of highly motivated colleagues who support one another and celebrate successes together.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office administrationvendor managementoccupational health and safetysafety trainingdocumentationfire safetysafety auditssafety regulationsevent planningfacility maintenance
Soft Skills
organizational skillsproactive mindsetattention to detailcommunication skillsteam-buildingprofessionalismhands-on approachrelationship managementdiligencecustomer service
Certifications
Safety Officer (SiBe)First AidersFire Safety Assistants