Establish and lead program management processes to drive cross-departmental communication and facilitate accomplishing ambitious goals
Work with Allen Institute leadership on strategic planning and development of annual goals and program portfolios, to meet the Institute's milestones
Drive, coordinate, and support programs using project management best practices and tools
Create, maintain, and disseminate project deliverables and timelines. Keep project milestones on track, anticipating and communicating at-risk deliverables
Work with team members to identify options and implement mitigation strategies
Organize and lead internal and external project meetings with clear agendas, expected outcomes, follow-up on project-related actions and performance tracking metrics
Enable communication between project stakeholders. Provide an efficient and flexible collaborative environment to manage internal and external team communication and collaboration
Synthesize inputs into clearly written status/progress reports, coordinating information across internal teams and external partners
Contribute to the teams fiscal management, including budget planning, resource forecasting, expenditure monitoring
Work closely with and manage relationships with Finance, HR, Communications, and other Institute Dept/Group Leaders to oversee the overall portfolio and objectives

Requirements

PhD in biology, immunology, neuroscience, biomedical science, or related fields with demonstrated success working in large and complex scientific projects
Direct experience in a Program/Project Manager role, beyond an academic laboratory setting
10+ years of experience
Formal Project Management training and/or PMP certification
Experience in the use of project management, collaboration management, communication, and dashboard/reporting tools
A team player and a natural leader with strong interpersonal and collaboration skills; able to navigate challenging group dynamics, work effectively across scientific, technical, and business interfaces
Proven success in establishing and maintaining external, strategic, scientific, or collaborative relationships, across multiple partner sites
Detail-focused and organized, with an understanding that communication and transparency are critical to achieving success
Demonstrated ability to work independently, proactively and with agility in a complex, matrixed environment, dealing well with ambiguity, building internal alignment, influencing others, and managing differences effectively

Benefits

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Applicant Tracking System Keywords

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Hard Skills & Tools

program managementproject managementbudget planningresource forecastingexpenditure monitoringstrategic planningcollaboration managementcommunication toolsdashboard reportingscientific project management

Soft Skills

leadershipinterpersonal skillscollaboration skillsorganizational skillscommunication skillsdetail-orientedproactiveagilityinfluencingrelationship management

Certifications

PMP certificationformal project management training