Allen Institute

Executive Assistant

Allen Institute

full-time

Posted on:

Location Type: Hybrid

Location: Seattle • Washington • United States

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Salary

💰 $92,250 - $114,100 per year

About the role

  • Provide comprehensive administrative, planning, and executive-level support for a team
  • Manage and maintain complex calendars in a dynamic environment
  • Coordinate day-to-day activities to ensure effective time management
  • Make informed decisions regarding the Executives' availability
  • Keep relevant team members updated on schedules and coordination needs
  • Arrange complex domestic and international travel
  • Organize and maintain filing systems and databases
  • Plan and organize internal project meetings
  • Support special projects and initiatives as assigned
  • Prepare and review correspondence and materials for meetings

Requirements

  • High School Diploma or equivalent
  • 2 years of administrative support experience
  • 2+ years of experience supporting senior/executive leaders
  • Proficient with MS Office applications (Outlook, Word, Excel, PowerPoint) and Google Workspace tools (Gmail, Docs, Sheets, Slides)
  • Must be able to create functional spreadsheets in Excel or Google Sheets/Smartsheet
  • Strong customer communication skills and attention to detail
  • Demonstrated ability to maintain confidentiality
  • Basic business writing skills and the ability to draft written communications
  • Experience managing virtual meetings
  • Ability to learn new technologies
  • Excellent interpersonal and time management skills
  • Demonstrated ability to improve processes
  • Experience coordinating/managing projects
  • Prior experience in a research or health sciences environment
  • Able to act in accordance with Allen Institute values as outlined in the Code of Conduct
Benefits
  • Reasonable accommodations for individuals with disabilities

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative supportcalendar managementtravel coordinationfiling systemsdatabase managementproject managementbusiness writingExcelGoogle SheetsSmartsheet
Soft skills
customer communicationattention to detailconfidentialityinterpersonal skillstime managementprocess improvementadaptabilityorganizational skillsdecision makingteam coordination
Certifications
High School Diploma