alfanar

Building Administrator, Receptionist

alfanar

full-time

Posted on:

Location Type: Office

Location: Riyadh • Saudi Arabia

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About the role

  • Perform buildings of related administrative tasks efficiently, in timely manner and quality standards as per the defined policies and procedures
  • Ensure proper preparation and setup for meetings and conferences
  • Monitor and manage meeting room availability and usage to optimize space allocation
  • Provide administrative support as required, including assisting with inquiries, requests, and complaints
  • Respond promptly to requests from visitors and guests, keeping them informed of the status of their requisitions
  • Resolve issues in a timely and professional manner while ensuring tenant satisfaction
  • Manage all reception procedures for the Head Office
  • Register visitors’ information in the visitor log and issue access cards when necessary

Requirements

  • Diploma Degree in Administration Institute or Any relevant field
  • 2 to 4 Years of experience
  • Adaptability
  • Analytical thinking
  • Archiving
  • Communication
  • Creativity
  • Customer Service Oriented
  • Initiative
  • MS Office
  • Research Analysis
  • Teamwork
  • Time Management
  • Well Organized
  • Work under pressure
Benefits
  • Meeting Room Management: Oversee the scheduling and reservation of all meeting and conference rooms.
  • Administrative & Tenant Support: Act as the main point of contact for tenants and building occupants regarding meeting room use and building services.
  • Complaint Management: Handle complaints received through phone, email, or other communication channels.
  • Cross-Department Coordination: Collaborate with other divisions, departments, sections, and colleagues to ensure seamless service delivery to tenants, visitors, and guests.
  • Reception Procedures: Manage all reception procedures for the Head Office, ensuring a smooth and professional front desk operation.
  • Shipments: Oversee the sending and receiving of DHL shipments, ensuring accurate data entry and communication with recipients.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative tasksmeeting preparationspace allocationreception proceduresvisitor registrationaccess card issuancearchivingresearch analysistime management
Soft Skills
adaptabilityanalytical thinkingcommunicationcreativitycustomer service orientedinitiativeteamworkwell organizedwork under pressure
Certifications
Diploma Degree in Administration