Alexa Translations

Document Specialist – Accessibility, Formatting, Localization

Alexa Translations

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇨🇦 Canada

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Job Level

Mid-LevelSenior

About the role

  • The Document Specialist – Accessibility & Formatting supports the preparation and formatting of translated documents to ensure they are structurally sound, accessibility-aware, and visually accurate.
  • This role focuses on document structure, accessibility support (AODA/WCAG), and layout/formatting.
  • Working closely with Project Managers and linguists to reduce manual effort, prevent file-related risks, and support high-quality deliverables across common business formats (Word, PowerPoint, Excel, PDF).
  • Prepare and clean source files for translation in Phrase.
  • Ensure proper document structure (headings, lists, tables, headers/footers).
  • Apply and advise on CAT filters and settings to preserve structure and minimize rework.
  • Support accessibility-aware document handling aligned with AODA and WCAG 2.1 / 2.2.
  • Verify and preserve reading order, semantic structure, table headers, hyperlinks, and language metadata.
  • Run basic accessibility checks (e.g. Acrobat / PAC tools) and flag issues for remediation.
  • Format translated documents to ensure clean reflow and consistency with source layout.
  • Support Project Managers by reviewing re-exported translated files for structural, layout, or accessibility risks.
  • Identify issues and recommend corrective actions to reduce downstream rework.

Requirements

  • 5+ years of experience in document handling, DTP, or similar roles within the translation or localization industry
  • Strong hands-on experience with Microsoft Word, PowerPoint, Excel, and PDF workflows
  • Experience working with CAT tools (Phrase preferred)
  • Working knowledge of AODA and WCAG accessibility principles
  • Strong attention to detail and ability to explain technical issues clearly
  • Experience supporting accessibility in regulated or public-sector environments
  • Familiarity with IDML / InDesign (production level)
  • Experience in AI + human translation workflows.
Benefits
  • Comprehensive Health Insurance: Including vision, dental, complementary therapies, and support for your overall well-being.
  • Your Birthday Off: We celebrate your special day!
  • 6 Personal/Sick Days: Take the time you need for your health or life’s unexpected moments.
  • Work-Ready Equipment: Get the tools you need to succeed, provided upon request.
  • Remote Work Model Learning & Growth Opportunities: Training and resources tailored to your role and department.
  • Supportive & Collaborative Team Culture: Work alongside team members who genuinely have your back.
  • Team Recognition & Action Awards: Celebrate wins and contributions in meaningful ways.
  • Employee Referral Program: Earn rewards for bringing amazing talent to our team.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
document handlingDTPaccessibility supportdocument structurelayout formattingCAT toolsAODAWCAGIDMLInDesign
Soft skills
attention to detailcommunicationproblem-solving