Senior Executive Assistant
Airwallex
full-time
Posted on:
Location Type: Hybrid
Location: San Francisco • California • United States
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Salary
💰 $110,000 - $160,000 per year
Job Level
About the role
- Manage and coordinate calendars for multiple senior leaders across different time zones
- Run team meetings and help with large company meetings such as all hands, offsites etc
- Design, implement and support the execution of mechanisms to help the teams of the executives supported operate more efficiently and effectively
- Act as the point of contact for internal/external stakeholders requiring time and or action from the respective executives
- Proactively coordinate internal and external meetings including agenda preparation, venue and technology, documenting minutes, etc.
- Confirm travel arrangements, including flight and hotel bookings, transfers, visa coordination, and other local requirements
- Prepare and/or distribute internal communications on behalf of the executives
- Coordinate company and team events
- Assist in preparing documents and presentations
- Manage invoices and expenses
- Assist with the coordination of new workplace initiatives
- Occasionally help with reception, office management, and other project tasks
Requirements
- 7 years of experience in EA/ABP role supporting senior executives
- Diligence, reliability, and a strong sense of responsibility and ownership in relation to confidential and sensitive matters
- Appetite for new challenges and opportunities
- Experience fostering a positive, spirited and collaborative working environment
- Exceptional written and verbal communication skills
- Familiarity with technologies such as Slack, Google Suite, Confluence, and Zoom
- Bilingual in Mandarin, Chinese preferred
Benefits
- US-based employees are eligible to participate in medical, dental, and vision insurance
- 401(k) plan
- Short-term and long-term disability
- Basic life insurance
- Well-being benefits
- 20 paid days of vacation
- 12 paid days of company holidays in a calendar year
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting coordinationdocument preparationpresentation preparationinvoice managementexpense managementtravel coordinationevent coordinationconfidentiality managementproject management
Soft skills
diligencereliabilityresponsibilityownershipcollaborationcommunicationadaptabilityinitiativeteamworkpositive attitude