Air Culinaire Worldwide

Human Resources

• Support tasks and activities across the full employment lifecycle, including recruiting and onboarding, employment changes, benefit and leave administration, training and engagement support, HRIS and HR File maintenance, HR compliance, and offboarding.
• Work closely with Human Resources Business Partners (HRBP), other HR colleagues, General Managers, and other Company Management to enhance the employee experience across all company locations.
• Administer the job requisition process from manager request intake and review, job posting, requisition updating when applicable, and requisition closing
• Manage the screening portion of the onboarding process, from ordering to reviewing background checks, drug screening, and driving record check as applicable.
• Generate, send, and track signature of job offer letters.
• Partner with hiring managers on onboarding tasks including but not limited to scheduling start date, coordinating IT onboarding, confirming completion of new hire paperwork, ensuring first days are structured in an intentional and welcoming manner.
• Own the entirety of the Form I-9 requirement, setting clear expectations with managers, reviewing documentation, handling E-Verify, ensuring compliance with all applicable requirements.
• Intake, review, and process employment status changes.
• Generate and send formal letter notifications of promotions and job changes.
• Assist with employee communication and support on new hire benefits enrollment and annual Open Enrollment processes.
• Contribute content to and support creation of various internal newsletters aimed at increasing awareness, connection, and morale within the company.
• Champion employee wellness competitions and initiatives.
• Provide administrative support to the employee leave of absence and accommodation processes.
• Support preparation of training materials, schedule trainings, track training attendance, etc., in partnership with HRBPs for all HRBP-led training.
• Oversee in-office events and engagement initiatives, including but not limited to new hire orientation classes, monthly birthday and anniversary celebrations, holiday celebrations, wellness events, etc.
• Own the ACW side of the HRIS, including but not limited to controlling security, creating new departments/job titles/locations as needed, handling password reset requests, etc.
• Manage employment data in HR system of record by entering new hire data, updating employment records when job changes occur, always liaising with payroll when updates and changes are made.
• Maintain HR files, including but not limited to employment files, Workers Compensation Files, Benefits Files, I-9 files, etc., by creating files upon hire or upon applicable event, updating files as changes occur or updates are communicated.
• Update HRIS landing page as applicable.
• Coordinate post-accident drug testing after work related injuries occur.
• Review driving records monthly for applicable employees who are in driving positions, communicating results or escalating for review as needed.
• Monitor minimum wage changes and partner with manager, HR and payroll as needed when employee wage rate updates are needed.
• Update and maintain HRIS system with applicable information as required for OSHA reporting.
• Assist as needed with audits and insurance renewals in partnership with other HR staff.
• Ensure labor law posters remain compliant in all company locations.
• Generate and send offboarding paperwork, including but not limited to formal letter notification, benefits transition overview, severance agreements, etc.
• Notify IT department of offboards in a timely manner.
• Liaise with payroll on offboarding activities.

HR Generalist

Accounting Manager

• Responsible for providing financial and administrative support to ensure efficient, timely and accurate recording of accounting transactions.
• Data entry for vendor invoices, customer billing and locker management as needed.
• Review and verify expense reports.
• Review and reconcile vendor statements.
• Participate in various projects as requested.
• Protect ACW assets and values by maintaining confidential information and enforcing internal controls.
• Success will be measured using the Smart Goals, which are established annually, just prior to the new Fiscal Year starting.

Accounting Clerk

Marketing

• Create high-quality visual assets that support sales, marketing, and brand execution
• Design & Production: Create menus, sales decks, one-pagers, and print materials. Design digital assets for email and internal use. Maintain consistent branding across all visuals
• Photo & Video Support: Capture and edit photo/video content (DSLR/mirrorless). Assist with basic lighting and shoot setup
• Events & Execution: Prepare materials for trade shows and marketing events. Support on-site execution when needed. Travel occasionally for events and photo/video shoots
• Coordination: Manage projects and timelines (Monday.com or similar). Work with internal teams and external vendors. Maintain organized files and asset library

Marketing Designer

Digital Marketing

• Build and optimize digital campaigns to drive measurable results
• Manage Meta (Facebook & Instagram) ads and retargeting
• Execute campaigns tied to promotions and key initiatives
• Track performance using Google Analytics
• Assist with email campaigns (execution only)
• Collaborate with content and design teams

Digital Marketing Manager

• Review and approve vendor invoices for proper coding, accuracy, and authorization.
• Oversee payment processing (checks, ACH, wires) to ensure timeliness and compliance with company policies.
• Manage vendor relationships, resolve escalated discrepancies, and enforce payment terms.
• Ensure accuracy of vendor master data and compliance with 1099 reporting requirements.
• Monitor AP aging and support cash disbursement planning.
• Oversee customer invoicing processes to ensure accuracy and timeliness.
• Monitor collections activity and aging reports; drive resolution of past-due accounts.
• Review cash application and ensure proper posting of customer payments.
• Partner with internal stakeholders to resolve billing discrepancies and disputes.
• Support credit management and evaluate customer account risk as needed.
• Support month-end and year-end close processes, ensuring deadlines are met.
• Prepare and present to management regarding customer billing, vendor spending, savings potential and other opportunities and risks that could have substantial impact on company performance.
• Assist with month-end close, including reconciliations of AP/AR subledgers to the general ledger.
• Provide day-to-day guidance and training to AP/AR clerks or junior staff.
• Identify process improvement opportunities to increase efficiency and accuracy.
• Support system implementations, upgrades, or automation initiatives related to AP/AR.
• Collaborate cross-functionally with Finance, Operations, and external partners.
• Protect ACW assets and values by maintaining confidential information.

HR Generalist

Accounting Clerk

Marketing Designer

Digital Marketing Manager

Accounting Lead