AGL

Personal Assistant

AGL

full-time

Posted on:

Location Type: Hybrid

Location: Sydney • Australia

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About the role

  • Manage Outlook by reviewing all items & meeting requests in a timely manner & actioning, delegating, marking for follow-up, filing or drawing attention to urgent/ business critical items.
  • Deal promptly and comprehensively with all enquiries and correspondence, prioritising where necessary, referring as appropriate and personally dealing with them where this is possible.
  • Draft and edit meeting requests, emails, internal team communication, presentations and letters on behalf of the General Managers.
  • Creation of external materials representing the team’s activities and plans.
  • Manage and follow up action / to do lists of key team members.
  • Prepare agendas, minutes, and actions (where appropriate), for circulation of information to participants (pre & post meetings) by agreed timeframes.
  • Co-ordinate logistics of meetings and team events including Town Halls, team workshops conferences, roadshows and engagement activities (both on and off-site location) on behalf of the General Managers.
  • Assist with official company and finance team events / conferences.
  • Support in running meetings for the General Managers, as required.
  • Provide backup support to the wider PA/EA network.
  • Assist the General Managers in raising, reviewing, and approving expense claims, purchase requisitions, invoices, and other items within delegation levels.
  • Review team travel requests to ensure compliance with Travel Policy.
  • Maintenance of intranet contents, associated Sharepoint/Teams contents, and team distribution lists specific to the General Managers.
  • Co-ordinate the compilation of Half Year and Full Year financial report presentation materials and associated packs for the Executive GM team and General Managers.
  • Enabling an efficient workplace through integration with workplace and property, including assisting with setting up policies, projects allocations and facilitating smarter working.
  • Ensure that all Health, Safety and Environment Systems are adhered to while meeting AGL’s policies and standards for HSE Management.
  • Onboarding of contractors in the relevant systems.

Requirements

  • 3-5 years in similar position
  • Strong organisational skills and sense of initiative
  • High confidentiality and business acumen
  • Friendly, approachable, with mature team player attitude
  • Confident at liaising with people from all levels of the business
  • Ability to work autonomously
  • Adaptable – happy to deal with changing priorities and ambiguity
  • Flexible – happy to do the day to day as well as the more challenging tasks
  • Intermediate MS office skills (MS Word, Excel, PowerPoint - essential)
  • Comfortable with learning new programs, systems or ideas
Benefits
  • Flexible working options including hybrid work.
  • Discounts on energy, telco and solar plans.
  • Participate in Energise - our reward & recognition program.
  • Play an active role in our diversity & inclusion initiatives.
  • Novated leasing and Electric Vehicle subscriptions.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
meeting managementagenda preparationminute takingexpense claim processingtravel request reviewfinancial report compilationdocument draftingcorrespondence managementlogistics coordinationonboarding
Soft Skills
organizational skillsinitiativeconfidentialitybusiness acumenteam playercommunicationautonomyadaptabilityflexibilityinterpersonal skills