Agiloft

Senior Executive Assistant

Agiloft

full-time

Posted on:

Location Type: Remote

Location: United States

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Job Level

Senior

About the role

  • Own and manage a complex, integrated Outlook calendar including work and personal events
  • Proactively shape the CEO’s schedule to align with strategic priorities, including blocking focus time and managing weekly priorities
  • Maintain and plan a yearly strategic calendar (customer visits, conferences, Board meetings, ELT offsites, major leadership & steerco cadences)
  • Coordinate daily 10-minute standups and weekly planning sessions
  • Monitor the CEO’s email and Slack channels for priority items, flagging and triaging as needed
  • Draft light communications and prepare supporting materials when appropriate
  • Ensure rapid attention to board-related communications
  • Act as an enabler — increasing CEO accessibility while protecting his time based on strategic objectives
  • Manage end-to-end travel for the CEO (research, booking, itineraries, reminders, check-ins, expense reports)
  • Coordinate personal and family-related scheduling items that intersect with professional commitments
  • Provide scheduling support and meeting coordination for ELT cadence and quarterly in-person meetings
  • Plan and attend in-person ELT meetings as needed for onsite coordination
  • Assist in coordinating PowerPoint decks and materials for major updates, including Board meetings, QBRs, VCP SteerCos, and other executive reviews
  • Handle sensitive communications and information involving People Ops, investors, board members, and legal matters
  • Make decisions autonomously within established priorities, shifting from “ask first” to “inform afterward” as trust grows
  • Maintain a calm, polished presence and an absolute commitment to professionalism
  • Other duties as assigned

Requirements

  • 7+ years as an Executive Assistant supporting a CEO or C-suite executive
  • Highly organized, proactive, and emotionally intelligent
  • Relationship-oriented, and polished in communication and presentation
  • Excellent problem-solver with strong prioritization instincts
  • Comfortable operating in a fully remote environment
  • Tech-savvy: proficient in Outlook, Slack, PowerPoint, Zoom, Asana, and ChatGPT
  • Very capable with PowerPoint and with an eye for professional slide design
  • Able to handle sensitive information with discretion and maturity
  • Thrives in a role that blends autonomy, operational rigor, and high-trust partnership
  • Occasional in-person attendance for ELT meetings and executive off-sites
Benefits
  • Floating holidays
  • Quarterly wellness day
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementemail managementtravel coordinationcommunication draftingpresentation preparationproblem-solvingprioritizationsensitive information handlingautonomous decision-makingprofessional slide design
Soft Skills
highly organizedproactiveemotionally intelligentrelationship-orientedpolished communicationstrong prioritization instinctscalm presenceprofessionalismoperational rigorhigh-trust partnership