Sales Closer, Virtual Assistant
Inside Out Group
Executive Assistant
Agent
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇨🇴 Colombia
Visit company websiteSalary
💰 $1,800 - $2,500 per month
Job Level
Mid-LevelSenior
About the role
- Strategically manage the CEO's calendar with a forward-thinking approach, prioritizing meetings, resolving conflicts, and ensuring he is prepared for all engagements.
- Triage and manage the CEO’s high-volume email inbox. Draft and send communications on his behalf, flag critical items, and ensure timely responses, especially during high-stakes activities like fundraising.
- Monitor and respond to Slack messages and texts as needed, ensuring seamless communication flow between the CEO and the team.
- Maintain a meticulous personal tracker to manage follow-ups with team members, investors, and partners, ensuring nothing falls through the cracks.
- Update and organize key information on our internal Notion pages, creating clear documentation for projects and processes.
- Synthesize key takeaways from calls by either listening in or leveraging meeting notes to maintain context and drive action items.
- Be a critical asset during fundraising cycles by updating our CRM promptly, sending timely follow-ups to investors, and anticipating next steps to maintain momentum.
- Draft professional and context-aware follow-up emails to venture capitalists and angel investors.
- Identify and implement opportunities to automate workflows using no-code tools to improve efficiency.
- Utilize AI tools to assist with tasks such as drafting social media posts, creating documentation, scheduling, and generating email templates.
Requirements
- 3+ years of experience as an Executive Assistant, Chief of Staff, or in a similar operational role supporting a senior executive, preferably in a fast-paced, remote environment.
- Prior experience working for a venture-backed founder or at a venture capital firm. You understand the terminology, pace, and key players in the tech and VC world.
- Impeccable written and verbal communication skills. You can draft clear, concise, and professional correspondence that reflects the CEO's voice.
- You are a self-starter who anticipates needs, solves problems with minimal supervision, and takes complete ownership of your responsibilities.
- You are highly proficient with modern productivity tools (Notion, Slack, Superhuman, G-Suite) and are comfortable learning and integrating new AI and automation technologies to enhance your workflow.
- Strong ability to manage multiple ad-hoc projects and competing priorities simultaneously while maintaining meticulous attention to detail.
- Deep understanding of and alignment with the US business and startup culture.
- You handle confidential information with the utmost professionalism and discretion.
Benefits
- Shape the Future: You will be part of a team building a product that will fundamentally change how people live and eat.
- Unparalleled Growth & Exposure: Work directly alongside the CEO and gain invaluable insights into company-building, fundraising, and strategy at a category-defining startup.
- Impact from Day One: Your work will directly impact the CEO's effectiveness and, by extension, the entire company's success.
- A World-Class Team: Join a passionate, brilliant, and driven team that is solving some of the most challenging problems in AI and robotics today.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
email managementcalendar managementworkflow automationdocumentationproject managementCRM managementcommunication draftingdata synthesisfollow-up managementtask prioritization
Soft skills
problem-solvingself-starterattention to detailownershipcommunicationanticipation of needsdiscretionadaptabilitytime managementcollaboration
