Aftershock Media Group

Joint Executive Assistant

Aftershock Media Group

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $48,000 - $60,000 per year

About the role

  • Understanding and awareness of the Executive Leader’s needs & priorities to ensure daily operations run efficiently
  • Manage complex executive calendars, scheduling, and logistics within multiple time zones
  • Handle all communications with confidentiality and accuracy, ensuring that messages are redirected appropriately and communications are tracked accordingly
  • Provide support for meetings, including agenda prep, note-taking, and action item follow-up
  • Design and implement efficient office procedures, coordinating with the COO, and HR Manager as needed
  • Conduct light research, compile data, and support project briefings as needed
  • Arrange global travel logistics (flights, routes, accommodation, transportation). Some travel might be required if on-site support is needed
  • Support ad-hoc personal projects and priorities
  • Manage personal scheduling and time-sensitive requests

Requirements

  • Considerable experience in senior administrative, executive support, or project management role in highly multifaceted high-touch, heavy-volume industry
  • Strong written and verbal communication skills
  • Productive and proactive mindset and ability to work both independently and collaboratively
  • Ability to solve problems relating to time management or short timelines
  • BONUS: Strong grasp or work experience in the gaming or influencer marketing industry
  • BONUS: Experience with travel bookings
  • Highly organized with exceptional attention to detail
  • Organized and proficient in calendaring, communication and document management tools (G-Suite, Slack, Discord or similar)
  • Professional, calm and collected in high-pressure situations while meeting deadlines
  • Experienced and discrete when handling confidential information
  • Team focused and willing to assist colleagues when needed
  • most importantly will be a go-getter! Ambitious and tenacious - a phenomenal teammate and a strong support advocate!
Benefits
  • Comprehensive Benefits – Eligible employees have the option to enroll in medical, dental, vision, and disability insurance, along with a life insurance policy.
  • Every employee gets a $250 USD Workspace Upgrade Credit to deck out their home office.
  • We celebrate all the moments that matter with curated anniversary gifts and company wide recognition.
  • We provide best-in-class training that will challenge you and drive your growth in a fast-paced environment.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
executive supportproject managementcalendar managementdata compilationtravel logisticsagenda preparationnote-takingaction item follow-uptime managementconfidential information handling
Soft Skills
strong written communicationstrong verbal communicationproactive mindsetproblem-solvinghighly organizedattention to detailcalm under pressureteam-focusedambitioustenacious