Aflac

Executive Assistant II

Aflac

full-time

Posted on:

Location Type: Hybrid

Location: Washington, DC • District of Columbia • Washington • United States

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Salary

💰 $46,000 - $60,000 per year

About the role

  • Prepares a variety of sensitive or routine correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures and responds to inquiries
  • Serves as a liaison between executives, managers, and visitors as required; reviews requests, schedules appointments, and resolves problems requiring in-depth knowledge of company policies and procedures and projects in progress; receives, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments, and maintains the executive calendar; coordinates travel arrangements and schedules meetings, prepares agendas and materials for presentations, and takes and prepares meeting minutes
  • Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data for and developing the department’s budget; submits travel and other expenses for payment or reimbursement
  • Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, statistical and financial reports that show the department’s accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records
  • Provides administrative support related to the operational functions of the department, and assists with the training and development of subordinate secretaries and other administrative staff
  • Support leadership team through coordinating divisional/departmental meetings and events as well as supporting company events including Employee Appreciation Week, holiday celebrations, etc.
  • Performs other duties as required

Requirements

  • Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) (preferred)
  • Excellent oral, written and interpersonal communications skills to interact effectively, exercise discretion, judgment, and diplomacy when dealing with internal and external customers, and senior and executive management
  • Self-starter
  • High school graduate
  • Four years of administrative support experience, including one year supporting executive-level management
  • Or an equivalent combination of education and experience
  • Bachelor's Degree (preferred)
Benefits
  • Health insurance
  • Dental coverage
  • Vision coverage
  • Prescription drug coverage
  • Health care flexible spending
  • Dependent care flexible spending
  • Aflac supplemental policies offered at no cost to employee
  • 401(k) plans
  • Annual bonuses
  • Opportunity to purchase company stock
  • 11 paid holidays
  • Up to 20 days PTO for any reason
  • State-mandated sick leave (Washington employees accrue 1-hour sick leave for every 40 hours worked)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportbudget developmentfiling systemsinventory managementinvoice reconciliationmeeting coordinationtravel arrangementsdata compilationdocument preparationpresentation materials
Soft Skills
oral communicationwritten communicationinterpersonal skillsdiscretionjudgmentdiplomacyself-starterproblem-solvingorganizational skillsteam support
Certifications
Certified Professional Secretary (CPS)Certified Administrative Professional (CAP)