Aegis Living

Bookkeeper

Aegis Living

full-time

Posted on:

Location Type: Office

Location: Bellevue • Washington • United States

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Salary

💰 $82,000 - $90,000 per year

About the role

  • Maintain complete financial records for multiple properties, trusts, and household accounts
  • Record and categorize transactions accurately using QuickBooks Desktop or Online
  • Reconcile bank, credit card, and investment accounts monthly
  • Prepare cash flow, expense, and property financial summaries for review with principal and CPA
  • Oversee accounts payable and receivable for household staff, vendors, and contractors
  • Track expenses, maintenance costs, and capital improvements for all properties
  • Manage utility accounts, property taxes, and insurance renewals
  • Support budgeting for repairs, renovations, and operational costs across multiple residences
  • Work with estate manager on vendor agreements, bids, and payment schedules
  • Maintain files for tax documents, receipts, and vendor W-9s
  • Collaborate with accounting firm during quarterly and annual filings
  • Support trust or entity-level bookkeeping as required for property ownership structures
  • Issue payroll and/or contractor payments for household employees
  • Track reimbursable expenses and employee credit card spending
  • Liaise discreetly with property managers and other service professionals
  • Handle all financial information, property details, and family records with absolute confidentiality

Requirements

  • Minimum 5 years of bookkeeping experience, with prior work for private families, estates, or real estate portfolios strongly preferred
  • Advanced proficiency in QuickBooks, Excel, and financial reporting
  • Knowledge of property management accounting and household payroll processes
  • Strong understanding of GAAP and personal financial recordkeeping
  • Excellent organizational skills and obsessive attention to detail
  • Proven ability to operate discreetly and autonomously, with minimal supervision.
Benefits
  • Vacation + Sick Pay + Appreciation Days
  • Medical/ Dental/ Vision
  • 401K
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
bookkeepingfinancial reportingGAAPproperty management accountinghousehold payroll processescash flow managementexpense trackingreconciliationvendor managementpayroll processing
Soft Skills
organizational skillsattention to detaildiscretionautonomycommunicationcollaboration