Project Administrator, Finance
Aecon Group Inc.
full-time
Posted on:
Location Type: Office
Location: Toronto • Canada
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About the role
- Serves as the primary point of contact for vehicle-related matters, including coordination with superintendents, drivers, and leasing company.
- Administers fuel card programs, track mileage, and monitor fuel usage across the fleet.
- Manages vehicle insurance documentation and ensures compliance with company policies.
- Coordinates vehicle assignments, swaps, and reassignments, maintaining accurate records of all changes.
- Reconciles fleet-related accounts and handles miscellaneous vehicle-related tasks such as maintenance scheduling, 407 toll correspondence, and pay slip distribution.
- Prepares reports related to fleet usage and management.
- Contributes to the development and improvement of fleet policies, procedures, and reporting tools.
- Receives, meticulously reviews, and processes invoices related to fleet and gas cards ensuring strict adherence to company policies and procedures.
- Reviews and processes invoices related to general services. Verifies accuracy of each invoice, matches invoices with corresponding purchase orders and packing slips.
- Manages AP mailboxes by sorting, categorizing, distributing, and answering AP requests.
- Maintains detailed records for audit and accountability purposes.
- Assists the finance team with accounts payable tasks and other clerical duties as required.
Requirements
- College diploma in Accounting, Administration, Logistics, Finance, or a related field.
- A minimum of 2 years of proven experience in administrative, clerical, fleet coordination roles, within an Accounts Payable Specialist or in a similar role is essential.
- Exceptional attention to detail and robust organizational skills are imperative.
- Experience with creation of various analysis reports in excel.
- Ability to thrive in a fast-paced environment, demonstrating proficiency in managing tasks under pressure and meeting tight deadlines.
- Excellent communication skills, facilitating effective interactions with vendors and internal stakeholders.
- Proficiency in Microsoft Excel, including advanced formula usage.
- Familiarity with SAP or Aconex, and Power Point is considered advantageous, showcasing adaptability to diverse financial systems.
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accounts payablefleet coordinationinvoice processingreport preparationfuel card administrationmileage trackingcompliance managementdata analysisadvanced Excelfinancial reporting
Soft Skills
attention to detailorganizational skillscommunication skillsability to work under pressuretime management