Project Administrator, Finance
Aecon Group Inc.
full-time
Posted on:
Location Type: Office
Location: Toronto • 🇨🇦 Canada
Visit company websiteJob Level
JuniorMid-Level
About the role
- Serves as the primary point of contact for vehicle-related matters, including coordination with superintendents, drivers, and leasing company.
- Administers fuel card programs, track mileage, and monitor fuel usage across the fleet.
- Manages vehicle insurance documentation and ensures compliance with company policies.
- Coordinates vehicle assignments, swaps, and reassignments, maintaining accurate records of all changes.
- Reconciles fleet-related accounts and handles miscellaneous vehicle-related tasks such as maintenance scheduling, 407 toll correspondence, and pay slip distribution.
- Prepares reports related to fleet usage and management.
- Contributes to the development and improvement of fleet policies, procedures, and reporting tools.
- Receives, meticulously reviews, and processes invoices related to fleet and gas cards ensuring strict adherence to company policies and procedures.
- Reviews and processes invoices related to general services. Verifies accuracy of each invoice, matches invoices with corresponding purchase orders and packing slips.
- Manages AP mailboxes by sorting, categorizing, distributing, and answering AP requests.
- Maintains detailed records for audit and accountability purposes.
- Assists the finance team with accounts payable tasks and other clerical duties as required.
Requirements
- College diploma in Accounting, Administration, Logistics, Finance, or a related field.
- A minimum of 2 years of proven experience in administrative, clerical, fleet coordination roles, within an Accounts Payable Specialist or in a similar role is essential.
- Exceptional attention to detail and robust organizational skills are imperative.
- Experience with creation of various analysis reports in excel.
- Ability to thrive in a fast-paced environment, demonstrating proficiency in managing tasks under pressure and meeting tight deadlines.
- Excellent communication skills, facilitating effective interactions with vendors and internal stakeholders.
- Proficiency in Microsoft Excel, including advanced formula usage.
- Familiarity with SAP or Aconex, and Power Point is considered advantageous, showcasing adaptability to diverse financial systems.
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
accounts payablefleet coordinationinvoice processingreport preparationfuel card administrationmileage trackingcompliance managementdata analysisadvanced Excelfinancial reporting
Soft skills
attention to detailorganizational skillscommunication skillsability to work under pressuretime management