Advocate Technologies

Office & Administrative Coordinator

Advocate Technologies

full-time

Posted on:

Location Type: Hybrid

Location: Athens • Greece

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Manage calendars, schedule meetings, and coordinate travel for the SMT.
  • Support hiring administration, including interview scheduling, onboarding logistics, and document processing.
  • Handle document execution workflows using DocuSign and internal filing systems.
  • Coordinate company meetings, offsites, and team events, including venue, travel, and logistics.
  • Manage office and equipment purchases, vendor coordination, and supply tracking.
  • Support travel logistics for sales and client-facing teams, including expense tracking and reimbursements.
  • Assist with procurement and inventory management of company equipment.
  • Track operational expenses and maintain related documentation.
  • Assist the HR Manager with onboarding, offboarding, and personnel documentation.
  • Maintain and update employee records and HR documentation.
  • Help coordinate employee engagement initiatives and training sessions.

Requirements

  • 2+ years of experience in an administrative, operations, or executive support role.
  • Fluent in English (written and spoken).
  • Availability to work partially during US Eastern Time (EST) hours.
  • High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
  • Excellent organizational and communication skills.
  • Strong attention to detail and ability to manage multiple priorities.
Benefits
  • Private health insurance, fully covered by the company
  • A hybrid work model: 2 days in the office and 3 days working from home
  • Extra “work from anywhere” days annually for added flexibility
  • A home office stipend to help you set up or upgrade your remote workspace
  • A monthly team bonding budget to foster connection and collaboration
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
document execution workflowsprocurement managementinventory managementexpense trackingonboarding logisticsoffboarding logisticscalendar managementmeeting coordinationtravel coordinationvendor coordination
Soft Skills
organizational skillscommunication skillsattention to detailability to manage multiple priorities