Executive Assistant
Advocate Aurora Health
full-time
Posted on:
Location Type: Hybrid
Location: Milwaukee • North Carolina • Wisconsin • United States
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Salary
💰 $31 - $46 per hour
About the role
- Schedules, maintains, and prioritizes a calendar of appointments, meetings, and travel.
- Plans and organizes administrative aspects such as agenda preparation, site selection, food/beverage selections, audio-visual arrangements, and document development.
- Answers, screens, and initiates telephone calls and greets visitors, providing procedural information and answering inquiries related to operational and substantive matters.
- Resolves problems and prioritizes needs requiring in-depth knowledge of policies and procedures.
- Performs a variety moderately complex word processing such as creating/drafting correspondence, memos, and documents from rough draft, under verbal instruction or independently.
- Makes decisions on format and layout and edits for accuracy and consistency of data.
- Compiles supportive graphics, reports, or statistical data.
- Creates reports under general instruction and displays data to support needs; generates existing reports and distributes reports as needed.
- May present administrative materials, reports, and information to a group of individuals.
- Establishes and maintains filing systems for records, files, and documentation.
- Maintains confidential materials and records.
- Opens, reads, and prioritizes mail and department documents, initiating return correspondence as appropriate.
- Performs independent research and compiles, analyzes, and summarizes information from a variety of sources to support administrative needs.
- Operates and maintains office equipment (fax, printer, photocopier) and may order office supplies.
- May act as a resource to other clerical staff regarding answering questions on processes/procedures and providing training.
Requirements
- High School Graduate
- Typically requires 5 years of experience in a secretarial or administrative assistant position.
- Must be proficient in the use of the Microsoft Office (Excel, PowerPoint and Word) or similar products.
- Demonstrated ability to maintain a high degree of confidentiality.
- Ability to prioritize office workflow and make effective administrative decisions to increase efficiency, accuracy, and productivity.
- Ability to take initiative to develop correspondence as appropriate and independently problem solve on office related issues.
- Demonstrated ability to tactfully and effectively communicate (written and verbal), with a variety of individuals and highly visible customers/leadership.
- Demonstrated ability to create and compile simple to complex documents, reports, graphs/charts, and presentations.
Benefits
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
word processingdocument developmentdata analysisreport generationagenda preparationgraphic compilationpresentation creationconfidentiality maintenanceoffice workflow prioritizationproblem solving
Soft Skills
communicationinitiativetactfulnessindependenceorganizational skillsdecision makingcustomer serviceconflict resolutionattention to detailtraining