Jr. Designer
Media Cause
Project Manager, Independent Contractor
Ad Council
contract
Posted on:
Origin: • 🇺🇸 United States
Visit company websiteSalary
💰 $60 per hour
Job Level
Mid-LevelSenior
About the role
- Design Team responsibilities: Assist in managing the print production and distribution process, circulate proofs and follow-up on approvals; Monitor the status of current projects and utilize Smartsheets to track project details for the Studio; Support project leads to ensure deadlines are met with internal & external stakeholders.
- Clarify details of Design Requests with Ad Council stakeholders and add new projects to Design Studio’s project management tool.
- Work with VP, Studio Manager to create purchase orders in the Donovan Data System.
- Administrator of Basecamp, Canva, and Smartsheets for the Design Studio.
- Preparing monthly studio billing (ensure job numbers are open in Donovan).
- Upload OOH flex and digital billboard assets (PDFs, JPEGs) into the internal Digital Asset Management System.
- Coordinate the Flex Outdoor ordering process in conjunction with the Media team, Campaign Management, and external vendor. This includes:
- Managing internal sign-up sheets
- Opening and monitoring budgets with Campaign Management and Circle Graphics
- Upload JPEGs of flex creative to Adcouncil.org/OOH
- File expiration date forms for print & OOH
- Manage iStock photography downloads as requested
- Track the shipping of all time-sensitive opportunistic OOH jobs and report delivery status to Campaign Management and VP, Studio Manager
- Maintain files: including invoices, POs, approvals, freelancer timesheets
- Assist VP, Studio Manager, with ordering of premium items and awards for events and campaign teams
- Project manage all collateral for Ad Council’s Annual Dinner, working with internal and external vendors.
- Video Team: Maintain and update FY26 budgetary spreadsheet, as well as individual project spreadsheet estimates
- Monitor AV request inbox messages; delegate to appropriate Studio/distribution member
- Support project leads to ensure deadlines are met with internal & external stakeholders.
- Acquire/send proper Vendor paperwork to Accounting for invoice processing
- Drafting SOWs and contacting Legal when appropriate (project-based)
- Maintain files: including invoices, POs, approvals, etc.
Requirements
- 3+ years of experience in project management, ideally at an agency or in-house design department
- Highly organized with the ability to manage details of multiple ongoing projects in a fast-paced environment.
- Solutions-oriented mindset
- Ability to manage project times and schedules wisely.
- Works well both autonomously and in groups.
- Strong communication skills – both written and verbal.
- Familiarity with project management tools (a plus if in Asana, Basecamp, or Smartsheets)
- Experience in Microsoft Suite is required, and any experience in Canva a plus
