Action Property Management

Sales and Marketing Specialist

Action Property Management

full-time

Posted on:

Location Type: Hybrid

Location: Irvine • California • United States

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Salary

💰 $70,000 per year

About the role

  • Serve as the first point of contact for new business calls and emails, capturing initial lead information and routing inquiries appropriately.
  • Maintain and update all lead, prospect, and sales activity in Salesforce and other internal tracking reports.
  • Build, organize, and manage Salesforce dashboards, reports, and sales data to support business development performance.
  • Coordinate tours, sales presentations, proposals, and contract generation.
  • Gather regional pricing and assist with compiling, formatting, merging, and finalizing proposals and contracts.
  • Review, clean up, and format contract redlines and edits with a high level of accuracy and attention to detail.
  • Conduct weekly check-ins with the sales team to capture activity updates and ensure reporting is accurate and current.
  • Track and report on business development activity, pipeline progress, and sales performance.
  • Support special projects as needed.
  • Conduct market research to identify new business opportunities, target audiences, and outreach strategies.
  • Support proactive outbound marketing efforts and inbound lead generation initiatives.
  • Help execute regional marketing campaigns that support growth objectives.
  • Monitor and coordinate review management across platforms such as Yelp, Google, BBB, and Glassdoor in partnership with internal teams.
  • Create and update marketing materials that align with brand standards and support sales efforts.
  • Develop engaging collateral such as flyers, mailers, banners, email campaigns, presentation decks, and other sales support materials.
  • Assist with light graphic design projects using Canva and Adobe Creative Suite.
  • Process and submit monthly marketing invoices.
  • Coordinate travel arrangements for the Vice President on an as-needed basis.
  • Provide general administrative and project support to the Sales & Marketing team.

Requirements

  • 3+ years of experience in sales support, marketing coordination, business development support, or a related role.
  • Hands-on experience with Salesforce is required.
  • Strong proficiency in Microsoft Office Suite, especially Excel, including reporting, formatting, and pivot tables.
  • Experience reviewing, cleaning up, and formatting contract redlines and edits with strong attention to detail.
  • Strong written and verbal communication skills with the ability to work across departments and communicate professionally with external partners.
  • Excellent organization and project management skills with the ability to manage multiple priorities and deadlines.
  • A proactive, collaborative, and solution-oriented mindset.
  • Light graphic design experience is a plus, preferably with Canva and Adobe Creative Suite.
  • Availability to attend occasional evening or weekend events and local travel, if needed.
Benefits
  • Comprehensive Benefits: Competitive salary, health insurance, and 401(k) matching.
  • Work-Life Balance: PTO plus sick time, holiday pay, and your birthday holiday.
  • Award-Winning Culture: Proud recipient of the Great Place to Work Certification.
  • Flexible Work Environment: Hybrid schedule with a mix of in-office and work-from-home days.
  • Career Growth and Development: Join a company committed to supporting your professional growth and helping you achieve your goals.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
SalesforceMicrosoft Office SuiteExcelreportingcontract redlinesgraphic designCanvaAdobe Creative Suitemarketing materialsdata analysis
Soft Skills
communicationorganizationproject managementattention to detailcollaborationsolution-orientedproactivetime managementmultitaskingcustomer service