Accounts Receivable – HOA Transition & Development
Action Property Management
full-time
Posted on:
Location Type: Hybrid
Location: Irvine • California • United States
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Salary
💰 $25 - $29 per hour
About the role
- Set up new associations in accounting platform, including operating account bank codes, owner listing, recurring charges, and balance forwards.
- Deliver HOA transition, balance forwards, and homeowner setups in alignment with established timelines, maintaining an 85%+ on-time, first-pass accuracy rate and minimizing downstream corrections.
- Execute external ledger reviews and imports into CINC with accurate validation of balances, mappings, and opening positions to minimize post-import corrections and cleanup.
- Process escrow closings and ownership changes within required processing windows, coordinating with escrow, banking, and internal partners to prevent delays and escalations tied to incomplete or inaccurate information.
- Process all new phase closings and related setup in accounting platform.
- Act as point of contact for escrow closing documents and other escrow needs.
- Prepare and support developer billing activity in accordance with established schedules, ensuring billing is issued correctly the first time and discrepancies are identified and addressed prior to issuance.
- Process escrow checks and maintain accurate payment records.
- Enter miscellaneous charges, adjustments, and credits into accounting system.
- Research and resolve misapplied payments in a timely manner.
- Maintain clear, up-to-date documentation and visibility on in-progress transition and development work, proactively identifying risks or timing issues before deadlines are impacted.
- Communicate with banks, homeowners, and escrow companies to resolve check research items, including returned or misapplied payments.
- Collaborate with the Accounts Receivable team and other accounting staff to support month-end closing activities.
- Provide excellent internal and external customer service, responding to inquiries regarding payments and account balances.
- Other duties as assigned.
Requirements
- College degree in accounting or related field strongly preferred, or 5+ years of related experience.
- 2+ years of accounting, accounts receivable, or cash posting experience preferred.
- Strong attention to detail with a high degree of accuracy in data entry and record-keeping.
- Ability to research and resolve discrepancies independently.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Skilled in Microsoft Office (Excel, Outlook, Word), Adobe Acrobat, and accounting systems. Experience with CINC is a plus.
- Strong Excel proficiency preferred.
- Excellent written and verbal communication skills.
- Demonstrated ability to work collaboratively in a team environment.
- Power BI experience preferred.
- Must be able to successfully pass a pre-employment background check and drug screening.
Benefits
- Comprehensive benefits package for qualifying employees.
- On-going hospitality and property management training.
- Opportunities for career growth and advancement.
- Values driven company culture that encourages team work and excellence.
- Medical, dental, vision, pet insurance, 401(k) with company match, and life and disability support for qualifying team members.
- Generous paid time off, including vacation hours, sick time, and company-observed holidays for qualifying team members.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accountingaccounts receivablecash postingdata entryrecord-keepingdiscrepancy resolutionbillingescrow processingfinancial documentationpayment processing
Soft Skills
attention to detailorganizational skillscommunication skillscollaborationproblem-solvingtime managementcustomer serviceindependenceaccuracyrisk identification
Certifications
college degree in accountingrelated field experience