Project Planning and Scope Management:
Clear understanding of project scope and client budget
Develop detailed project plans, timelines, resourcing /capacity, and budgets based on project requirements.
Work closely with internal teams to execute the client's vision while adhering to budget and timeline constraints.
Communication and Updates:
Provide regular updates on project progress, changes, and milestones.
Coordinates, leads, recaps all internal and/or external project status meetings (kick-off, status updates, financial reviews, post project review)
Effectively communicate project timelines, deliverables, and expectations to all stakeholders.
Problem Solving:
Anticipate and address potential challenges or changes to the project scope.
Work collaboratively with clients to find solutions that align with their goals and expectations.
Vendor Management:
Oracle Fusion System Ownership (Purchase Order Requisitioner)
Responsible for partnering with the Buyer to set-up vendor based on client and Mosaic requirements.
Facilitate vendor payment.
Document and track all vendor payments.
Liaison with Legal, Buyer, AP, CST to ensure vendor is paid and all other inquiries.
Compliance:
Salesforce Project Compliance
Concur travel and expense approvals.
Understand client MSA financial and legal compliance requirements
Internal Pcard Compliance (payments, coding, etc)
Profitability:
Support CST in project Budget Development in partnership with Production & Creative
Management of project spend to date using standard Mosaic templates (personnel and out of pocket expenditures)
Management of project expense forecast for all related spend
Ongoing project variance analysis recommendations and communications
Consulted for historical project data where appliable
Quality Assurance:
Ensure that all aspects of the event meet or exceed the client's standards and expectations.
Conduct thorough quality checks and inspections to guarantee a flawless planning and execution.
Post-Event Wrap:
Gather feedback for client’s post-event to assess satisfaction and identify areas for improvement.
Collaborate with internal teams to implement improvements based on client feedback.
General: **
Internal department collaboration
Continuous Improvement – Project Operations ways of working
Supports Director in creation and implementation of departmental tools/templates
Contributor to the agency's culture, vision, and direction
Miscellaneous Duties Assigned

Requirements

Degree in Event Management, Marketing, Business, or a related field
3-5 years of relevant work experience
PMP certification is not required for this role, possessing one would be viewed as a valuable asset
Proven experience as a Project Manager in live events.
Exceptional interpersonal and communication skills.
Strong organizational abilities with attention to detail.
Ability to manage multiple projects simultaneously.
Flexibility to work irregular hours, as required by live event schedules.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project planningscope managementbudget managementvendor managementquality assuranceproject complianceevent managementproject variance analysiscapacity planningtimeline development

Soft Skills

communication skillsinterpersonal skillsorganizational abilitiesproblem solvingcollaborationflexibilityattention to detailstakeholder managementleadershipcontinuous improvement

Certifications

PMP certification