Acosta

Executive Assistant

Acosta

full-time

Posted on:

Location Type: Hybrid

Location: Bloomfield • New Jersey • United States

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About the role

  • Be the executive’s right hand. Own day‑to‑day office operations, route sensitive communications, and use sound judgment to resolve non‑routine issues independently.
  • Create executive‑ready presentations and visuals. Build polished PowerPoint decks, graphics, and data‑rich Excel spreadsheets that simplify complex information for marketing and leadership presentations.
  • Anticipate needs and prepare materials. Proactively assemble briefings, agendas, and correspondence for conferences, appointments, meetings, and calls; ensure all logistics and follow‑ups are in place.
  • Monitor and act on key information. Read industry publications, regulations, and directives; flag what matters and take action or route to the appropriate leader; help train new administrative associates.
  • Turn data into insight. Gather information from multiple sources to produce ad‑hoc reports, summaries, and responses to inquiries; distill findings into clear communications and presentations.
  • Handle confidential work with discretion. Manage sensitive administrative details and documentation, including deduction resolution, maintaining strict confidentiality at all times.
  • Serve as the first point of contact. Greet visitors, assess needs, and direct them promptly; read, triage, and route incoming mail and messages to keep information flowing.
  • Keep operational lists current. Maintain the revenue forecast, publish the newsletter, update email lists, and oversee SM software user lists so teams have accurate, up‑to‑date resources.
  • Contribute to special projects. Take on additional assignments that support department priorities and drive continuous improvement.
  • Other duties assigned

Requirements

  • Education: High School Diploma/GED required; Bachelor’s degree preferred.
  • Experience: 5+ years of administrative or secretarial experience supporting middle management or executive‑level leaders.
  • Proven ability to manage complex schedules, confidential information, and fast‑moving priorities.
  • Technical Skills: Advanced proficiency in Microsoft Excel, Word, and PowerPoint—comfortable creating spreadsheets, presentations, and polished communications.
  • Strong familiarity with presentation tools and the ability to translate data into clear, visual formats.
  • Professional Skills: A consistently professional demeanor with the confidence to represent leadership in a highly visible role.
  • Exceptional organizational, interpersonal, and communication skills—written and verbal.
  • Ability to interpret guidelines, adapt to changing situations, and exercise strong judgment in non‑routine scenarios.
  • Physical Requirements: Ability to meet the physical demands of the role, including seeing and listening for extended periods.
Benefits
  • Health insurance
  • 401(k) matching
  • Flexible work hours
  • Paid time off
  • Hybrid work options
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Microsoft ExcelMicrosoft WordMicrosoft PowerPointdata analysispresentation creationreport generationscheduling managementconfidential information handlinglogistics coordinationdocument management
Soft Skills
organizational skillsinterpersonal skillscommunication skillsprofessional demeanorjudgmentadaptabilitydiscretionproactivityproblem-solvingattention to detail
Certifications
High School DiplomaGEDBachelor’s degree