AccountingDepartment.com

Controller

• Act as a trusted advisor and key partner to clients
• Provide strategic leadership in scalable accounting operations
• Develop and maintain accounting policies and procedures
• Prepare and manage client budgets, cash forecasts, and financial reports
• Manage the month-end closing and issue financial reports
• Ensure all information is properly entered into QuickBooks & ICAT
• Identify variances from the budget
• Execute client conference calls to review strategy
• Assist in gathering tax related information for external tax return preparation
• Coordinate the provision of information to external audits for the annual audit
• Review and approve monthly and quarterly tax filings
• Complete special projects as requested by client
• Develop client budgets and cash forecasting tools
• Monitor budget performance, providing insights and recommendations
• Direct a team of virtual accounting professionals

Senior Controller – GovCon

Bookkeeper

• The Senior Full-Charge Bookkeeper role is designed for an experienced professional who is ready for the next step in their accounting career.
• This position is responsible for handling complex accrual-based accounting tasks for multiple clients, requiring minimal direction from Controllers.
• Must possess strong analytical skills, excellent technical knowledge, and the ability to deliver accurate and timely results.
• Maintain books for multiple clients on an accrual basis.
• Completion of timely and accurate monthly close process and financial reporting.
• Manage all aspects of the accounts receivable process.
• Manage all aspects of the accounts payable process.
• Prepare cash management flash report.
• Responsible for fixed asset and intangible asset management.
• Payroll processing using Intuit or other third-party payroll applications.
• Support management with gathering documentation for budgets, forecasts and annual audits.
• Evaluate lease contracts to determine short-term/long-term classification.
• Assist with review and preparation of 1099s and year-end payroll inclusions.
• Use critical thinking to research issues and provide meaningful solutions.
• Lead client meetings and provide a high-level of customer service.
• Tracks time on client engagements and manages work to meet deadlines within established time budgets.

Senior Full-Charge Bookkeeper

Accountant

• The Senior Accountant works behind the scenes within the Implementation Team to assist with ensuring all client deliverables are achieved in a timely fashion during the client onboarding process.
• The Senior Accountant will be responsible for various special projects, back work and daily projects as assigned within Implementation Team.
• Full Cycle Accounting (Accounts Payable, Accounts Receivable and General Ledger)
• Set up customer and vendor accounts
• Perform daily bank reconciliation of deposits
• Post daily cash receipts from lockbox and electronic deposits
• Post Journal Entries into QuickBooks Land Freight Costs into QuickBooks
• Assist with monthly close process
• Document and prepare financial reports
• Assess, organize, and prioritize tasks, responsibilities for multiple clients on a daily basis to meet onboarding goals and deadlines
• Exercises sound judgment in making decisions while working on individual client needs
• When needed, train Accountants when transitioning client to Client Services team
• Display confidence in identifying problems and make recommendations on solutions
• Provide feedback to Onboarding Success Managers & Process Leads on Accountants performance during training

Senior Accountant – QuickBooks, Implementation Team

Client Services Representative

• Daily accounts payable, accounts receivable/invoicing and banking for multiple clients, as required
• Ensure the accurate and timely processing of daily transactions
• Posting of journal entries to balance sheet and income statement based upon predetermined methods and routines
• Update balance sheet accounts, including weekly and monthly reconciliations
• Conduct daily posting and/or downloads for bank accounts/credit cards, as required
• Process client payroll with 3rd party vendor
• Successfully use, monitor and review any 3rd party applications per client request/requirements
• Review and process monthly and/or quarterly sales and use tax, as required
• Reconcile quarterly payroll filings with the general ledger
• Review and manage month end close process
• Occasional special projects as requested
• Lead client calls to provide high emphasis on customer service
• Supports budget and forecasting activities
• Other duties as assigned

Accountant, Client Services

• Act as a trusted advisor and key partner to clients, understanding their unique business and accounting needs
• Provide strategic leadership in scalable accounting operations, ensuring compliance with internal control systems, policies, and procedures
• Develop and maintain accounting policies and procedures; recommend financial tools and benchmarks to enhance operational efficiency
• Prepare and manage client budgets, cash forecasts, and monthly financial reports
• Manage the month-end closing and issue financial reports to all clients, every month
• Obtain and maintain a thorough understanding of the financial reporting, contracts and general ledger structure; ensure proper entry into QuickBooks & ICAT
• Identify variances from the budget and report significant variances to client
• Execute regular client conference calls to review strategy, needs, and operational changes
• Assist in gathering tax-related information for external tax return preparation and coordinate audit information for annual audit or review
• Comply with local, state, and federal government reporting requirements and review/approve monthly and quarterly tax filings
• Develop client budgets and cash forecasting tools (including KPIs) to support long-term planning
• Monitor budget performance and provide insights into trends, risks, and growth opportunities
• Partner with client senior leadership to analyze financial and operational data and provide actionable recommendations
• Direct a team of virtual accounting professionals to deliver timely and accurate monthly financial reporting packages
• Support, train, motivate and mentor virtual accounting specialists; conduct performance reviews and team meetings
• Use internal documentation system for procedures and enforce internal controls to verify integrity of processes
• Provide strategic guidance and operational decision making to senior leadership; recommend and implement best practices
• Assist with interviewing and onboarding new team members and collaborate with other Senior Controllers on best practices

Senior Outsourced Controller – GovCon

• Manage an assigned team while also being a strong individual contributor providing outsourced controllership, advisory services and strategic direction to various clients
• Relieve entrepreneurs from the pains and chaos of maintaining their financials and provide clients actionable solutions
• Timely review of monthly financial reports for accuracy and implement internal process and controls to eliminate risk
• Provide advisory services using historical data and future projections to develop actionable plans
• Responsible for budgets, forecasts, analytics, and developing KPIs, while providing insight and making recommendations to clients and driving strategic decision making
• Manage up to 15 clients while simultaneously leading a team of 6 to 10
• Leading and mentoring accounting team for assigned clients, providing coaching, feedback and conducting reviews
• Develop understanding of each client's unique business and accounting needs
• Provide strategic leadership into scalable accounting operations ensuring internal control systems, policies and procedures are followed
• Manage month-end closing and issuance of financial reports to all clients every month
• Partner with client's leadership on operational and strategic decisions
• Collaborate with clients to address accounting requests and questions and follow up with action steps
• Develop client's annual budget and maintain cash forecasting tools
• Monitor budget performance and provide insights for adjustments
• Develop and review financial and operating metrics through dashboards including KPIs
• Identify variances from budget and report significant variances to client
• Analyze financial and operational data to provide recommendations and implement actions
• Execute client conference calls regularly to review strategy and needs
• Assist in gathering tax related information for external tax return preparation
• Coordinate provision of information to external audits for annual audit or review
• Comply with local, state, and federal government reporting requirements
• Review and approve monthly and quarterly tax filings prepared by accounting specialists
• Complete special projects as requested by client

Senior Controller, CAS

• Maintain books for multiple clients on an accrual basis, often with support from Assistants or Accountants
• Complete timely and accurate monthly close process and financial reporting, including class reporting, job-costing, analysis of account categories and trends
• Manage accounts receivable process including unbilled revenue, deferred income, and bad debt allowances
• Manage accounts payable process including vendor bills and online payments
• Prepare cash management flash reports
• Track inventory and identify unusual or unexpected results
• Manage fixed asset and intangible asset accounting, depreciation and amortization schedules, and related journal entries for acquisitions/disposals
• Process payroll and review payroll reports (W-2, W-3, 941, state U/E)
• Support budgets, forecasts, and annual audits by gathering documentation
• Record and maintain financing transactions (loans, investments) and classify commitments
• Evaluate lease contracts for short-term/long-term classification
• Calculate and prepare tax forms and payments (sales & use tax, property tax, business tax, franchise tax)
• Assist with 1099 preparation and year-end payroll inclusions
• Update and maintain KPI data, dashboards, reports and budgets in Jirav
• Own and update the Client Procedure Manual
• Research and resolve technical accounting issues and recommend process improvements
• Lead client meetings, provide high-level customer service, and partner with third-party advisors
• Track time on engagements, manage work to meet deadlines within time budgets, and assist on special projects
• Pursue continuous learning and drive process improvements through technology

Senior Accountant, Client Services

• Provide high level support to several Controllers by assisting with various client related financial tasks and responsibilities
• Contribute to financial analysis, develop KPIs, and maintain reporting dashboards
• Research industry-specific benchmarks and prepare commentary using Profit Cents and other data
• Prepare and analyze financial models using sensitivity analysis and other analytical techniques
• Review and approve various tax forms (sales & use tax, franchise tax, occupancy tax)
• Complete annual tax return reconciliation to the accounting records and recommend adjustments
• Assist with 1099, W-2 and fringe benefit issues
• Assist external auditors and controllers in providing required documentation for client audits and regulatory requirements
• Coordinate with client tax advisors and assist Controller with special projects
• Review and interpret legal documents for proper accounting treatment (contracts, leases, covenants, debt agreements)
• Serve as additional resource for Supervisor team during client transitions and provide feedback to Controllers
• Assist in implementing third-party applications and accounting-related changes
• Attend Controller group meetings and participate in client meetings
• Some travel for training and team meetings may be required
• Perform other duties and special ad hoc projects as assigned

Assistant Controller

• A/P, A/R, payroll and month-end closing processes and other accounting related functions as requested by client
• Prioritize and manage multiple client needs while maintaining high level of accounting services and professionalism
• Communicate with clients by phone and webcam with a high emphasis on client service
• Daily accounts payable, accounts receivable/invoicing and banking for multiple clients
• Ensure the accurate and timely processing of daily transactions
• Posting of journal entries to balance sheet and income statement based upon predetermined methods and routines
• Update balance sheet accounts, including weekly and monthly reconciliations
• Conduct daily posting and/or downloads for bank accounts/credit cards
• Process client payroll with 3rd party vendor
• Successfully use, monitor and review any 3rd party applications per client request/requirements
• Review and process monthly and/or quarterly sales and use tax
• Reconcile quarterly payroll filings with the general ledger
• Review and manage month end close process
• Lead client calls to provide high emphasis on customer service
• Support budget and forecasting activities
• Occasional special projects and other duties as assigned

Accountant, NetSuite, Client Services

• Provide high level support to several Controllers assisting with client-related financial tasks
• Contribute to financial analysis, developing KPIS, and maintaining reporting dashboards
• Research industry-specific benchmarks and prepare commentary using Profit Cents
• Review and approve various tax forms (sales & use tax, franchise tax, occupancy tax)
• Reconcile annual tax returns to accounting records and recommend adjustments
• Assist with 1099, W-2 and fringe benefit issues
• Coordinate with external auditors and tax advisors and assist during audits
• Interpret legal documents for proper accounting treatment (contracts, leases, covenants)
• Assist in implementing accounting-related changes and third-party applications
• Serve as resource during client transitions and participate in Controller group meetings
• Assist Controllers with special projects and act as backup to Controller and Supervisor teams
• Attend some travel for training and team meetings as required

• Provide outsourced controllership and advisory services to multiple clients, acting as trusted advisor
• Develop and maintain accounting principles, practices and procedures to ensure accurate and timely financial statements compliant with DCAA, FAR, CAS, and GAAP
• Review monthly financial reports for accuracy and implement internal processes and controls to eliminate risk
• Prepare and manage client budgets, cash forecasts, monthly financial reports, and KPIs
• Manage month-end closes and issue monthly financial reports to all clients
• Identify budget variances and report significant variances to clients; execute regular client conference calls
• Assist with tax related information gathering and coordinate external audits
• Comply with local, state, and federal government reporting requirements and review/approve tax filings prepared by specialists
• Direct, support, train, mentor, and review performance of virtual accounting team members
• Utilize internal documentation system to update/develop procedures and enforce internal controls
• Provide strategic guidance and operational decision making to senior leadership and collaborate with other Senior Controllers on best practices
• Complete special projects as requested by clients and company leadership