Executive Assistant – Ops
Abby Care
full-time
Posted on:
Location Type: Remote
Location: Brazil
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About the role
- Proactively manage executive calendars, surface scheduling conflicts before they become problems, and protect leadership time with intention.
- Coordinate communication between executives and internal/external stakeholders with accuracy, timeliness, and good judgment about what requires escalation versus resolution.
- Own tasks from initiation to completion—tracking progress, removing blockers, and communicating status without being asked.
- Maintain organizational systems and documentation with the understanding that good infrastructure is invisible until it breaks.
- Support the preparation of meetings and events, including logistics, agendas, and pre-read materials—often anticipating what will be needed before it's requested.
- Handle sensitive and confidential information with the discretion appropriate to a healthcare organization operating at the intersection of patient families and insurance systems.
Requirements
- Proven experience as an executive assistant or in a senior administrative role supporting multiple executives or senior leaders.
- Demonstrated ability to operate with high autonomy—you take ownership, exercise judgment, and don't wait to be told what to do next.
- Exceptional written and verbal communication skills in English; your written work should be clear, professional, and require minimal revision.
- Strong organizational skills and the ability to manage competing priorities across multiple principals without dropping threads.
- Sharp attention to detail and a problem-solving orientation—you find solutions before surfacing problems.
- Proficiency in Google Workspace and comfort learning new tools quickly.
- Comfortable using AI tools to streamline day-to-day work—drafting, research, summarization, and task management—and curious about finding new ways to apply them as the tools evolve.
- A track record of building trust with the executives and stakeholders you've supported.
Benefits
- Competitive compensation packages that reflect the value you bring. We reward our team for the impact of their work – global team members are eligible for an annual company performance bonus.
- Generous paid time off. We provide 15 days of paid time off that allow you to recharge, along with 10 paid company US holidays.
- Team bonding. We love bringing our teams together. As a full-time employee, you’ll get to connect, collaborate, and have fun through team activities and our annual company retreat.
- Set Up for Success. We provide a company-issued laptop to support you in your role.
- Growth Opportunities. Build your leadership skills while working with teams in various markets across the US.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
executive supportcalendar managementtask managementproblem-solvingcommunication skillsorganizational skillsattention to detailconfidential information handling
Soft Skills
autonomyjudgmenttrust buildingprofessionalismadaptability