54

Senior Event Executive, Staging & Operations

54

full-time

Posted on:

Location Type: Hybrid

Location: Wimbledon • United Kingdom

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Job Level

Senior

About the role

  • Support the development of tendering and supplier briefing documentation for Chestertons Polo in the Park and other Sportgate events
  • Work closely with the Operations, Production, Hospitality, and Finance teams to review supplier costs, scopes, and operational outputs
  • Coordinate supplier contract variations, scope changes, and approvals
  • Build and maintain strong working relationships with suppliers, contractors, and internal stakeholders
  • Support the management and tracking of operational and supplier budgets
  • Prepare and contribute to post-event supplier reviews and reporting
  • Act as a key operational contact for procurement-related matters on-site
  • Maintain regular and proactive communication with event suppliers
  • Act as the primary day-to-day contact for designated suppliers
  • Contribute to and produce post-event supplier evaluations

Requirements

  • Support the development of tendering and supplier briefing documentation for Chestertons Polo in the Park and other Sportgate events, aligned to operational, site, and budget requirements
  • Work closely with the Operations, Production, Hospitality, and Finance teams to review supplier costs, scopes, and operational outputs, identifying opportunities for efficiencies and cost savings without compromising event quality
  • Coordinate supplier contract variations, scope changes, and approvals in line with evolving event requirements and timelines
  • Assist in the development and management of systems and processes to monitor supplier performance, compliance, and delivery against agreed scopes
  • Build and maintain strong working relationships with suppliers, contractors, consultants, and internal stakeholders, supporting best practice and long-term partnerships
  • Support the management and tracking of operational and supplier budgets, ensuring spend aligns with approved budgets and value for money is demonstrated
  • Prepare and contribute to post-event supplier reviews and reporting, identifying savings achieved, lessons learned, and recommendations for future events
  • Liaise with the Finance team to support purchasing processes, purchase order management, and adherence to agreed financial controls
  • Assist senior management with commercial discussions and negotiations with suppliers where appropriate, supporting improved terms, efficiencies, and service delivery
  • Act as a key operational contact for procurement-related matters on-site, ensuring suppliers are briefed, accredited, and supported throughout build, live, and de-rig phases
  • Maintain regular and proactive communication with event suppliers and contractors to ensure strong working relationships and a clear understanding of event requirements
  • Act as the primary day-to-day contact for designated suppliers, managing queries, timelines, and on-site coordination
  • Develop a clear understanding of supplier contracts, scopes of work, and service level expectations, ensuring these are delivered throughout the build, live event, and de-rig phases
  • Liaise closely with internal teams, including Operations, Hospitality, and Production, to ensure supplier delivery aligns with agreed scopes and operational needs
  • Contribute to and produce post-event supplier evaluations, capturing performance, lessons learned, and recommendations to ensure consistent quality and continuous improvement across future Sportgate events
Benefits
  • - Competitive Salary
  • - Annual Discretionary Company Bonus – up to 8% - 3% Company & 5% Individual
  • - 25 days annual leave (+ public holidays), pro-rated
  • - Employee Assistance Program (EAP)
  • - Private Healthcare
  • - Staff clothing
  • - Working hours will be from 09.00 to 17.30 with an hour taken for lunch between 12.00 and 14.00

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
budget managementsupplier performance monitoringcontract negotiationtendering documentation developmentsupplier evaluationpurchase order managementevent coordinationcost analysisscope managementfinancial controls adherence
Soft skills
relationship buildingcommunicationcollaborationproblem-solvingnegotiationorganizational skillsproactive engagementattention to detailteamworkadaptability