4 Q Invest GmbH

Manager

• You are the first point of contact for our commercial and residential properties (no homeowners’ association/WEG management) and oversee all property-related matters, ensuring professional care of our assets
• You responsibly handle correspondence with clients, tenants, contractors, suppliers, authorities, and caretakers
• You record defects and defect reports, develop pragmatic solutions, and balance the interests of tenants and the company
• You review invoices, allocate costs correctly, and support the central BKA team as a key interface
• You record and maintain tenant and property data in the integrated property management system
• You monitor contractual rights and obligations under leases
• You independently conduct property inspections and assist with handovers in the context of new lettings
• You develop targeted cost-optimization measures and implement them in close coordination with the team leader

Property Manager – Real Estate Administrator – Site Manager

Paralegal

• Provide legal support to the company counsel (Syndikusrechtsanwalt)
• Assist with general handling of legal matters in the real estate sector
• Draft and prepare pleadings, opinions and expert statements
• Conduct legal research (tenancy law, construction law, condominium law (WEG), land registry law)
• Initial review of claims, warnings (cease-and-desist letters) and defect notices
• Digital and written correspondence
• Review and process incoming beA messages (electronic attorney mailbox)
• Serve beA documents in the context of court-related and out-of-court correspondence
• Prepare, finalize and postal dispatch of documents of all kinds
• File and document management
• Maintain, structure and update digital files on SharePoint
• Deadline and appointment management
• Maintain, monitor and update the deadline register
• Prepare and organize the weekly deadline meeting
• Deadline management and maintenance of digital contract databases
• Accounting and fee-related tasks
• Initiate payments and verify incoming payments
• Review and process invoices, in particular under RVG and GKG (German attorney and court fee regulations)
• Prepare applications for cost assessment
• Review cost assessment orders and attorney invoices
• Claims management & enforcement (primarily in a real estate context)
• Assist with handling outstanding receivables from rental and service charge relationships
• Monitor outstanding receivables
• Prepare dunning letters and installment agreements
• Prepare court dunning procedures and enforcement measures
• Review payment arrears and coordinate with accounting
• Prepare and support dunning and litigation proceedings
• Draft and send reminder letters
• Support communication with external attorneys, courts and authorities and document all processes in the digital system
• Prepare regular analyses and reports in receivables management (e.g., arrears development, dunning status, success rates)

Legal Assistant, Paralegal – Real Estate Law & Project Support

• Legal support for the company’s in-house counsel (Syndikusrechtsanwalt)
• Support in handling general legal matters in the real estate sector
• Preparation of pleadings, legal opinions and expert reports
• Legal research (tenancy law, construction law, condominium/WEG law, land register law)
• Preliminary review of claims, warning letters and defect notices
• Digital and written correspondence
• Review and processing of incoming beA messages
• Sending beA documents in the context of court-related and out-of-court correspondence
• Drafting, signing and postal dispatch of documents of all kinds
• File and document management
• Maintenance, structuring and updating of digital files on SharePoint
• Deadline and appointment management
• Maintaining, monitoring and updating the deadline register
• Preparation and organization of the weekly deadline meeting
• Deadline management and maintenance of digital contract databases
• Accounting and cost-related tasks
• Initiating payments and checking incoming payments
• Checking and processing invoices, in particular under RVG and GKG
• Preparation of cost assessment applications
• Review of cost assessment orders and attorney invoices
• Receivables management & enforcement (primarily in the real estate context)
• Support in handling outstanding receivables from rental and service charge relationships
• Monitoring of outstanding receivables
• Preparation of dunning letters and installment agreements
• Preparation of court dunning procedures and enforcement measures
• Checking payment arrears and coordination with accounting
• Preparation and accompaniment of dunning and litigation proceedings
• Drafting and sending dunning letters
• Assistance with communication with external attorneys, courts and authorities and documentation of all processes in the digital system
• Preparation of regular analyses and reports in receivables management (e.g. arrears development, dunning status, success rates)

Legal Assistant – Paralegal, Real Estate Law & Project Support

• Juristische Unterstützung des Syndikusrechtsanwalts
• Unterstützung bei der allgemeinen Bearbeitung von Rechtsangelegenheiten im Immobilienbereich
• Vorbereitung von Schriftsätzen, Stellungnahmen und Gutachten
• Juristische Recherchen (Mietrecht, Baurecht, WEG-Recht, Grundbuchrecht)
• Vorprüfung von Forderungen, Abmahnungen und Mängelanzeigen
• Digitale und schriftliche Korrespondenz
• Prüfung und Bearbeitung eingehender beA-Nachrichten
• Versand von beA-Schriftstücken im Rahmen gerichtlicher und außergerichtlicher Korrespondenz
• Erstellung, Ausfertigung und postalischer Versand von Schriftstücken aller Art
• Akten- und Dokumentenmanagement
• Pflege, Strukturierung und Aktualisierung der digitalen Akten auf dem SharePoint
• Fristen- und Terminmanagement
• Führen, Überwachen und Aktualisieren des Fristenbuchs
• Vorbereitung und Organisation der wöchentlichen Fristenbesprechung
• Fristenmanagement und Pflege digitaler Vertragsdatenbanken
• Buchhalterische und kostenrechtliche Tätigkeiten
• Veranlassung von Zahlungen sowie Prüfung von Zahlungseingängen
• Kontrolle und Bearbeitung von Rechnungen, insbesondere nach RVG und GKG
• Vorbereitung von Kostenfestsetzungsanträgen
• Prüfung von Kostenfestsetzungsbeschlüssen und Rechtsanwaltsrechnungen
• Forderungsmanagement & Vollstreckung (überwiegend im Immobilienkontext)
• Unterstützung bei der Bearbeitung offener Forderungen aus Miet- und Nebenkostenverhältnissen
• Überwachung offener Forderungen
• Erstellung von Mahnschreiben und Ratenzahlungsvereinbarungen
• Vorbereitung gerichtlicher Mahnverfahren und Vollstreckungsmaßnahmen
• Prüfung von Zahlungsrückständen und Abstimmung mit der Buchhaltung
• Vorbereitung und Begleitung von Mahn- und Klageverfahren
• Erstellung und Versand von Mahnschreiben
• Zuarbeit bei der Kommunikation mit externen Rechtsanwälten, Gerichten und Behörden sowie Dokumentation aller Vorgänge im digitalen System
• Reporting & Datenpflege (perspektivisch)
• Erstellung regelmäßiger Auswertungen und Berichte im Forderungsmanagement (z. B. Rückstandsentwicklung, Mahnstatus, Erfolgsquoten)

Rechtsanwaltsfachangestellte, Paralegal – Immobilienrecht, Projektunterstützung

• You are the first point of contact for our commercial and residential properties (no WEG/condominium owners' association administration) and keep all property-related matters in view, ensuring professional care of our assets.
• You responsibly manage correspondence with clients, tenants, craftsmen, suppliers, authorities and caretakers.
• You record defects and damage reports, develop pragmatic solutions and reconcile tenant and company interests.
• You check invoices, allocate costs correctly and support the BKA team as a central interface.
• You record and maintain tenant and property data in the integrated property management system.
• You monitor contractual rights and obligations under lease agreements.
• You carry out property inspections independently and support handovers in the context of new lettings.
• You develop targeted cost optimizations and implement them in close coordination with the team leader.

Property Manager – Real Estate Manager – Asset Manager

• Independent responsibility for leasing our nationwide portfolio, primarily composed of commercial properties
• Communication with various brokers, prospective tenants and other service providers in the real estate sector
• Coordination and organization of all necessary steps to ensure the smooth completion of leasing transactions, from preparing offers to signing the lease agreement
• Preparation of amendments, lease extensions (prolongations), etc.
• Maintenance and expansion of our network of potential tenants and intermediary partners
• Development of location-specific leasing strategies and leasing concepts
• Management of leasing processes and accountability for results
• Property viewings and advising prospective tenants
• Creation of compelling property exposés and reports
• Commercial control of any tenant fit-out requests, including investment and rent calculations (interface with Property & Facility Management)

Real Estate Leasing Manager – Rostock

• Independent leasing of our nationwide portfolio, consisting primarily of commercial properties
• Communication with various brokers, prospective tenants and other real estate service providers
• Coordination and organization of all necessary steps to ensure the smooth completion of leasing transactions, from preparing offers to signing the lease agreement
• Preparation of amendments, lease extensions (prolongations), etc.
• Maintaining and expanding our network of potential tenants and brokerage partners
• Development of location-specific leasing strategies and leasing concepts
• Management of leasing processes with responsibility for results
• Conducting property viewings and advising prospective tenants
• Preparation of compelling property listings/exposés and regular reporting
• Commercial management of tenant fit-out requests including investment and rent calculations (interface to Property & Facility Management)

Leasing Manager (Real Estate) – Rostock

Marketing

• Creation of property exposés and marketing materials for real estate projects
• Preparation of property information/data, market and location analyses
• Support with investment memoranda and presentations
• Research on real estate markets, transactions and comparable properties
• Maintenance of property and market databases
• Support with general tasks in transaction management for acquisition processes

Working Student – Transactions & Marketing at a Real Estate Investor

• You are the first point of contact for our commercial and residential properties (no condominium owners’ association management) and keep an eye on all property-related matters, ensuring professional oversight of our assets
• You responsibly manage correspondence with clients, tenants, contractors, suppliers, authorities and custodial staff
• You record reported defects, develop pragmatic solutions and balance tenant and company interests
• You review invoices, allocate costs correctly and support the BKA team as a central interface
• You capture and maintain tenant and property data in the integrated property management system
• You monitor contractual rights and obligations under leases
• You conduct property inspections independently and assist with handovers as part of new lettings
• You develop targeted cost-optimization measures and implement them in close coordination with the team leader