Operations Associate
3R Sustainability
full-time
Posted on:
Location Type: Hybrid
Location: Pittsburgh • Pennsylvania • 🇺🇸 United States
Visit company websiteSalary
💰 $80,000 - $90,000 per year
Job Level
JuniorMid-Level
About the role
- Perform administrative tasks, which may include scheduling, project coordination, and travel arrangements.
- Support the leadership team on special projects and manage miscellaneous coordination and administrative needs for the team.
- Take routine ownership of meeting agendas, proactively identifying topics for collaboration, and tracking action items.
- Coordinate project-specific administrative needs, such as project plan establishment, client communications and project satisfaction survey sharing and analysis.
- Support the entire business development process from initial inquiry response and outreach through contract administration and project setup.
- Lead proposal creation, manage the library of team bios and credentials, and coordinate proposal setup and administration across business units.
- Lead initial proposal drafts and coordination of proposal reviews Manage the library of team bios and credentials, client testimonials, and references.
- Provide administrative support to managers and leadership for resource planning on an as-needed basis, assisting with tracking staff availability in relation to project timelines.
- Serve as the Management Systems Coordinator, facilitating CARs, preparing for ISO Audits, and maintaining the Control Document Library.
- Act as the primary document control coordinator and support the maintenance of 3R’s certifications.
- Maintain the library of the team’s credentials and associated training opportunities through membership organizations.
- Work on several differing projects simultaneously and perform other related duties as required.
Requirements
- High school diploma with a minimum of 8-10 years of professional experience and relevant skills, or associate or bachelor’s degree graduates with 5-7 years of relevant professional experience
- Excellent verbal and written communication skills
- Excellent interpersonal, negotiation, and conflict resolution skills
- Excellent organizational skills and meticulous attention to detail
- Strong quantitative, analytical, and problem-solving skills
- Ability to translate high-level objectives and business needs into valuable insights through independent work
- Proficient with Microsoft Office Suite or related software
- Proficiency with or the ability to quickly learn the organization’s project management systems; experience in Smartsheet is a plus.
Benefits
- Comprehensive health, dental, vision, and wellness benefits, with 100% employer-paid health care insurance for employees
- Fully vested 401k with 3% company match
- 4 weeks PTO, 1-week sick time, 3 floating holidays, and paid Winter Break
- Extensive professional development opportunities and paid volunteer time
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project coordinationadministrative tasksproposal creationclient communicationsproject satisfaction survey analysisresource planningdocument controlISO Auditsquantitative analysisproblem-solving
Soft skills
verbal communicationwritten communicationinterpersonal skillsnegotiation skillsconflict resolutionorganizational skillsattention to detailindependent workcollaborationtracking action items
Certifications
3R’s certifications