Construction Administrative Virtual Assistant
20four7VA
part-time
Posted on:
Location Type: Remote
Location: Anywhere in the World
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About the role
- Perform accurate data entry across internal systems
- Maintain and organize digital files and office documents
- Upload and manage job-related documents in CRM
- Ensure all job records are complete and properly documented
- Manage and update JobTred CRM daily
- Upload photos, documents, and job details into CRM
- Audit jobs to ensure completeness and accuracy
- Track job progress and maintain organized pipelines
- Monitor and respond to emails as needed
- Organize inbox and flag priority items
- Manage scheduling using Outlook calendar
- Coordinate appointments and internal schedules
- Assist with project coordination tasks
- Support internal team with administrative follow-ups
- Help ensure smooth communication between office and field
- Assist in sending invoices
- Record expenses and maintain logs
- Schedule bill payments (as directed)
- Coordinate with internal accounting when needed
Requirements
- 2–4+ years experience as an Administrative VA or similar role
- Required: Experience with CRM systems (Construction CRM strongly preferred)
- Experience with JobTred or similar construction/project management software is highly preferred
- Proficiency in Outlook (email & calendar management)
- Strong attention to detail and organizational skills
Benefits
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
- And more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data entrydocument managementjob auditingexpense recordingschedulingproject coordination
Soft Skills
attention to detailorganizational skillscommunication