20four7VA

Executive Operations Assistant, Bilingual

20four7VA

contract

Posted on:

Location Type: Remote

Location: Anywhere in North America

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About the role

  • Execute daily, weekly, and monthly recurring workflows in alignment with existing SOPs
  • Manage task lists, deadlines, deliverable tracking, and project dependencies across publishing and events
  • Assist leadership by organizing operational processes and ensuring nothing is overlooked
  • Maintain an accurate and organized CRM database
  • Update contact records, tags, statuses, and pipelines across both markets
  • Enter new partners, prospects, and editorial contacts as directed
  • Support annual ranking and data collection projects
  • Send follow-up sequences to prospects
  • Track and promptly reach out to Facebook referrals
  • Collaborate with various teams to ensure operational efficiency
  • Maintain shared drives, filing systems, templates, and documentation.

Requirements

  • 4+ years of Executive Assistant, Operations Support, or Business Support VA experience
  • Bilingual proficiency in English and Spanish is required
  • Strong experience maintaining CRM data (Copper preferred; any CRM acceptable)
  • Excellent written and verbal English communication (Level A–B)
  • Strong organizational and multitasking skills with the ability to follow multi-step SOPs precisely
  • Experience supporting recurring workflows with tight deadlines
  • Tech-savvy and able to learn internal systems and processes quickly
  • Experience in events, publishing workflows, or partner support is a plus
  • High reliability, accountability, and attention to detail
  • Takes initiative and acts without needing prompts or reminders
  • Consistently scans for gaps, opportunities, and tasks, taking action before being asked.
Benefits
  • remote services to clients worldwide
  • flexible working arrangements
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
CRM data maintenanceSOP executionproject managementdata collectionmultitaskingworkflow supportdeadline managementpartner supportevent managementpublishing workflows
Soft Skills
organizational skillscommunication skillsattention to detailreliabilityaccountabilityinitiativeproblem-solvingcollaborationadaptabilitytime management