20four7VA

Virtual Assistant / Executive Assistant to CEO

20four7VA

contract

Posted on:

Location Type: Remote

Location: Anywhere in the World

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • Manage and optimize the CEO’s calendar across multiple time zones (ET & UK)
  • Schedule, reschedule, prioritize, and resolve calendar conflicts proactively
  • Coordinate internal and external meetings with executives, partners, and customers
  • Ensure the CEO is well-prepared for meetings with accurate timing and logistics
  • Plan and manage domestic and international executive travel
  • Book flights, hotels, ground transportation, and prepare detailed itineraries
  • Handle last-minute changes quickly and accurately
  • Manage and organize the CEO’s email inbox
  • Draft professional emails, follow-ups, and responses as needed
  • Support communication via Slack, WhatsApp, email, and calls
  • Assist with expense tracking, receipts, and reimbursement documentation
  • Respond quickly to urgent requests and last-minute changes

Requirements

  • Proven experience supporting senior executives as a Virtual Assistant or Executive Assistant
  • Strong background in complex calendar management across multiple time zones
  • Demonstrated experience coordinating executive-level travel (international preferred)
  • Excellent written and verbal English communication skills
  • Highly responsive, reliable, and detail-oriented
  • Strong organizational and multitasking abilities
  • Comfortable working in a fast-paced, global environment
  • Availability aligned with Eastern Time (ET) and/or UK Time Zone
Benefits
  • Competitive rates
  • Weekly payments
  • Various open roles are available
  • Free training and upskilling
  • Constant support and guidance
  • A vibrant community always ready to support you
  • And more!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel coordinationemail managementexpense trackingitinerary preparation
Soft Skills
communication skillsorganizational skillsmultitaskingreliabilitydetail-orientedresponsiveness