20four7VA

Recruiting & HR Operations Virtual Assistant

20four7VA

contract

Posted on:

Location Type: Remote

Location: Anywhere in the World

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About the role

  • Create and maintain weekly driver work schedules.
  • Review daily overtime to ensure minimum overtime for drivers.
  • Ensure all drivers clock in and out daily in the timekeeping system.
  • Monitor timecards for missing punches and contact employees immediately for corrections.
  • Verify Amazon Cortex–recorded lunch breaks and reconcile with payroll.
  • Notify employees via Homebase for missing punches or lunch edits.
  • Ensure new hires record training time correctly; follow up as needed.
  • Review weekly time punch edits and confirm accuracy with Amazon Cortex portal.
  • Manage end-to-end driver recruiting via ATS platforms.
  • Post job openings, screen candidates, and evaluate one-way interview videos.
  • Provide clear pass/fail recommendations based on screening criteria.
  • Schedule interviews, drug screenings, and ensure all onboarding steps are completed in order.
  • Maintain accurate candidate pipeline statuses, notes, and documentation.
  • Recommend improvements to recruiting workflows and ATS usage.
  • Prepare daily hiring updates and ensure recruiter calendars are organized.
  • Ensure new hires are set up correctly in payroll according to compliance standards.
  • Manage onboarding steps including offer letters, payroll setup, and drug testing.
  • Generate and distribute payroll and HR reports.
  • Maintain employee records, trackers, and Jotforms accurately.
  • Track employee attendance and send corrective action notices for attendance issues.
  • Maintain accurate attendance documentation.
  • Review and reconcile employee rosters against benefits carrier invoices.
  • Ensure terminated employees are removed from benefit plans and submit refund requests.
  • Maintain OSHA logs and assist with annual submissions.
  • Schedule injured employees for medical visits and monitor follow-up notes.
  • Send team-wide emails and assist with system implementation.
  • Recommend workflow and process improvements to streamline HR, payroll, recruiting, and compliance operations.
  • Document all blockers clearly in end-of-shift handoff updates.

Requirements

  • Proven experience in administrative support, HR, payroll, or operations.
  • Experience with timekeeping systems, ATS platforms, and payroll software.
  • Strong attention to detail, organizational, and communication skills.
  • Ability to manage multiple tasks, prioritize, and meet deadlines.
  • Proactive problem-solving skills and ability to escalate issues appropriately.
  • Knowledge of OSHA, workers’ compensation, and compliance regulations is a plus.
Benefits
  • Competitive rates
  • Weekly payments
  • Various open roles are available
  • Free training and upskilling
  • Constant support and guidance
  • A vibrant community always ready to support you
  • And more!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
timekeeping systemsATS platformspayroll softwarerecruiting workflowsemployee records managementattendance trackingOSHA compliancedrug screeningcandidate screeningpayroll generation
Soft Skills
attention to detailorganizational skillscommunication skillsproblem-solving skillstime managementprioritizationproactive approachmultitaskingrecommendation skillsdocumentation skills